Waterways Business Coordinator

Position:

Organisation Unit:

Location:

Tenure:

Closing:

Synopsis:

• $99,022 – $111,457 Pro -Rata (Dep on Skills + experience) + 12% Superannuation
• Permanent Part Time role - 3 days a week
• Coordinate diverse and high-impact projects across Melbourne's iconic waterway

About the role

The Waterways Business Coordinator sits within the Recreation and Waterways Branch of the Community and City Services Division and offers an exciting opportunity to play a leading role in coordinating the delivery of projects and programs that keep Melbourne's waterways thriving, sustainable and accessible.

This role supports the successful delivery of diverse Waterways initiatives — from infrastructure projects and maintenance programs to community engagement and environmental improvements. Working closely with the Waterways Program Manager and internal teams, the Business Coordinator ensures projects are delivered efficiently, on time, and in alignment with Council procedures and community expectations.

You'll collaborate with colleagues across Council — including Legal, Property, and Finance — to manage contracts, budgets, risks, and reporting, all while helping to shape long-term planning and continuous improvement for Melbourne's waterfront spaces.

A little more about the role

• Coordinate projects from planning to delivery, including preparing project briefs, proposals and reports
• Conduct due diligence, manage budgets and maintain accurate project and contract records
• Collaborate across internal teams to resolve issues and administer agreements
• Undertake community engagement to support project and program objectives
• Analyse and resolve complex or abstract issues, providing clear advice and creative problem-solving
• Contribute to long-term planning and budgeting for the Waterways Unit, working closely with the Waterways Program Manager

Why join Team Melbourne?

Located on the traditional lands of the Bunurong Boon Wurrung and Wurundjeri Woi-wurrung peoples of the Kulin Nation, Melbourne is globally recognised as one of the most liveable, diverse, and dynamic cities.

At the heart of it all is the City of Melbourne – a passionate, purpose-driven organisation where your work truly matters. As part of Team Melbourne, you'll help deliver what's most important to the people who live, work, study, visit and invest in our great city.

We're proud champions of diversity, committed to continuous improvement, and driven by a shared vision for a vibrant and sustainable future.

This is more than just a role – it's your chance to make a real impact, contribute to something bigger, and shape Melbourne's future alongside a collaborative and forward-thinking team.

About you

You are a natural coordinator with a sharp eye for detail, a head for systems and processes, and a passion for delivering high-quality outcomes for community-focused projects. You bring initiative, analytical thinking and strong communication to everything you do.

You may also be:

• Experienced in project or business coordination within government, infrastructure or community settings
• Skilled at juggling multiple priorities and managing complex stakeholder relationships

What your experience might look like - Key Selection Criteria

• Demonstrated experience in project or business administration in a fast-paced environment
• Strong understanding of project management principles and the ability to coordinate multiple projects simultaneously
• High-level written and verbal communication skills with the ability to prepare clear reports and correspondence
• Proven ability to collaborate across teams and manage relationships with internal and external stakeholders
• Excellent organisational and time management skills to prioritise competing workloads effectively
• Strong computer literacy, including the Microsoft Office suite and electronic record management systems
• Commitment to delivering outstanding customer service and continuous improvement

Benefits of working with us

• Attractive remuneration & benefits: Excellent pay package with a range of exciting benefits. Flexible working, study assistance & other great corporate discounts.
• Excellent leave entitlements: Enjoy up to 20 weeks of fully paid parental leave for primary carers, in addition to the government-funded parental leave, with no waiting period to access. Part-time equivalents are also available for added flexibility.
• Career progression: Career development support and opportunities to learn new skills within a creative and exciting environment.
• Work-life balance and hybrid working: We support flexible hours, alternative work arrangements (like ADOs), and hybrid work-from-home options.

How to apply

We'd love to hear how you can make an impact in this role As part of your application, you will be required to:

• Attach your updated resume
• Include a cover letter (max one page) outlining your relevant experience and why you're a great fit for this role.

Submit your application no later than 11:45pm on Friday, October 24, 2025.

A few important things to note – don't miss out

• Applications must be submitted online. Unfortunately, we can't accept applications via email, so please be sure to apply through the official job link provided.
• Apply early This role may close sooner than the listed closing date if we find the right candidate — so don't wait to get your application in.
• We are a child safe organisation. The City of Melbourne has a zero tolerance for child abuse. All employees undergo thorough safety screening, including a Police Check and, for most roles, a Working with Children Check.

Need more info?

Refer to the position description below or contact Adam Buchholtz - Waterways Program Manager

Inclusion matters

We strongly encourage applications from Aboriginal and Torres Strait Islander peoples, people from all cultural and linguistic backgrounds, people with disabilities, LGBTIQA+ individuals, and people of all ages and faith backgrounds.

We provide reasonable adjustments throughout the recruitment process to support all applicants. If you require any adjustments, please let us know via the application prompts or inform our Careers team if you're contacted for an interview.