Contract Administration Officer

INSPIRED

BY LIFESTYLE.

DRIVEN

BY OPPORTUNITY.

Vacancy Number

ER2197

Position Title

Contract Administration Officer

Employment Status

Permanent Full time

Department

Business Services

Location

Bundall Precinct

Award Classification

Stream A, Level 4

Salary

$83,280 to $88,927 + Superannuation

Hours

36hrs - 9 day fortnight

About your new role

The Contract Administration Officer is responsible for providing services in contract management and administration, operational and commercial performance monitoring, governance and risk within a procurement framework.

The position is part of the Chief Procurement Office and is embedded into the Waste and Resource Recovery Branch and collaborates with staff across all teams within the contract lifecycle. This role is within the Contract Management and Partnerships team (in Waste Partnerships).

Responsibilities include

Provide contract administration support to the Waste Partnerships team and Waste and Resource Recovery business

• Operate and administer the document management system for the relevant agreements, including assistance to other users and stakeholders
• Assist with the preparation and supply of timely and accurate information to stakeholders
• Monitor compliance with document management requirements by other users of the system
• Assist with capture and display of relevant contractual performance reporting in documentation of both the contractor and the City
• Assist with contract management and governance activity tracking, including task lists/action tracking and routines in various systems and contract forums
• Identify potential governance-related issues for the attention of the Waste Partnerships team or business representatives
• Support problem solving and provide relevant, timely and accurate advice on procurement matters relating to contract administration and management
• Work collaboratively with stakeholders in providing support for contract management and administration activities.
• Prepare contract documentation and prepare data to monitor low/medium elements of contracts and supplier performance. Support higher risk activities.
• Utilise software including Adobe, Outlook, Word, Excel and maintain accurate data in systems including Open Windows, SAP, Objective and SharePoint.

We're looking for people who have:

• Demonstrate understanding of procurement policies, processes and contemporary procurement practices to deliver value for money outcomes.
• Demonstrate understanding of contract administration and governance as a support function for complex and strategic business requirements
• Understanding (or the ability to acquire) of the City's strategic business requirements and legislative requirements as they related to procurement
• Good interpersonal skills with effective communication and negotiation skills to establish and maintain effective relationships with suppliers and internal stakeholders
• Strong analytical, problem solving and investigative skills
• A demonstrated commitment to safety

Be part of shaping the Gold Coast's future

The Gold Coast is inspired by lifestyle and driven by opportunity. We are the second largest Council in Australia.

We care about being the most flexible government organisation in Australia and we have a range of benefits to help you create the right balance:

• 9-day fortnight
• Flexible work arrangements to suit your lifestyle, including hybrid/work from home options, flexible working hours and locations
• Personal and professional development courses
• Access to 350+ fitness facilities through Fitness Passport
• 4 free confidential counselling sessions a year for you or an immediate family member
• 1 free nutritionist and financial advice session per year

We pride ourselves on our shared mission of being a high-performing, customer-focused organisation which delivers value-for-money services to the community. We're committed to creating a diverse workplace and inclusive culture.

How to apply

For more information, view the position brief by

Upload your Resume with a Cover Letter (of no more than 2 pages) outlining how your skills, experience and personal attributes would allow you to achieve success in this role.

Documents needs to be less than 2MB in size and PDF format is preferred. If you encounter technical issues when applying, please email

Our selection process may include a one-way video interview via Criteria, a face-to-face or virtual interview via Microsoft Teams, reference checks via Xref and additional checks including police checks, employmenthistory checks, qualification checks, pre-employment medical reviews and drug and alcohol testing.

Contact Person

Sam Atkinson

Contact Number

Closing Date

15 September 2025

Please note applications for all of our vacancies close at 10.30pm on the listed closing date.

The City of Gold Coast is an equal opportunity employer dedicated to promoting an inclusive and diverse workplace. We are committed to supporting an environment where all employees, regardless of their differences or similarities, feel valued, respected and supported. Aboriginal and Torres Strait Islander persons are encouraged to apply.