Administrative and Systems Officer

Victoria University (VU), a leading dual-sector tertiary institution and is seeking a dedicated Administrative and Systems Officer to support and enhance our Educator Passport system — a vital platform that tracks TAFE teachers' qualifications, industry currency, and professional development.

About Us:

Victoria University TAFE (VU TAFE) delivers vocational education and training that prepares learners for the workforce with job-ready qualifications, upskilling, reskilling, and pathways to further study.

About the Role:

You will provide high-quality administrative and operational support focused on continuous improvement of the Educator Passport system. Your responsibilities include managing user accounts, recording training activities, resolving user queries, preparing reports, and assisting with system updates to ensure data accuracy and compliance. Collaboration with stakeholders will be key to helping educators access and interpret important data effectively.

For a copy of the position description please click here: Administrative and Systems Officer

Who We're Looking For:

If you are proactive and passionate about VET compliance and administration, we want to hear from you While prior experience with Education Passport is not essential (system training will be provided), you must bring strong experience in systems administration and data management within a similar role.

What You'll Bring to Thrive in the Role:

• Strong administrative and organisational skills
• Experience with system administration and data management
• Ability to manage multiple tasks and meet deadlines
• Excellent communication and stakeholder engagement
• Analytical mindset for improving systems
• Problem-solving and technical aptitude
• Team player with a proactive approach

Position Details:

• Part-time continuing role hours per week, 0.6 FTE)
• HEP Level 5 Classification
• Salary Range: $76,459 – $87,825 per annum (pro-rata) + 17% Super

For more information about the role, please contact Candida Menezes, Senior Advisor Strategic Projects, at

Why Join VU?

Victoria University is a leader in applied learning and industry engagement, offering a blended learning model and real-world training environments. We are committed to providing exceptional education, industry engagement and student support. 

For information on our employee benefits, flexible working, discounts in private health insurance and gym memberships and salary packaging please visit 

How to Apply:

To submit your application please click on the Apply button.

Applications must be submitted as a single document comprising:

• A cover letter
• Your curriculum vitae/resume
• Your responses addressing all selection criteria located in the position description
• Evidence of applicable qualifications, licences and registration

Applications will close Friday 3 October 2025 at 5pm. This advert may close earlier should a suitable candidate be identified. Early applications are strongly encouraged.

Note: Applications which do not address the selection criteria will NOT be considered. Visa sponsorship is not available for this position. This role requires for applicants to have full and permanent working rights in Australia.

Why Join Us:

VU provides competitive salaries, excellent superannuation, and a variety of benefits. The university fosters an environment where staff can excel, achieve their goals, and develop their careers. With a focus on diversity, inclusion, and family-friendly policies, VU supports both professional and personal well-being. For more information, please visit our Jobs at VU Webpage

Our Commitment to Protecting Country: 

Victoria University honours its deep diversity as a foundation for collaboration and social progress. We will demonstrate sensitivity in respecting First Nation perspectives. We will ensure that we respect our Indigenous voices and commit to sustainable Protecting Country. We will take leadership responsibility, in all that we do, to improve the health and wellbeing of our local and global communities, and the planet that we share. 

Our Commitment to Progressive Inclusivity

VU is an equal opportunity employer and proudly committed to progressive inclusivity. We welcome and celebrate diversity in all its forms including Aboriginal and Torres Strait Islander peoples, people with disability, culturally and racially marginalised communities, LGBTQIA+ individuals, and people of all ages and socio-economic backgrounds. We strive to reflect the communities we serve and foster an inclusive, respectful, and supportive environment where everyone feels they belong. We are proud be an WGEA Employer of Choice for Gender Equality.

Our Committed to Inclusive Recruitment

VU is committed to providing a positive and barrier-free recruitment experience. If you require adjustments at any stage of the recruitment process, including accessible formats of documents, please contact us at  or call