Senior Administration Assistant

OUR VALUE PROPOSITION

At RSM, our purpose is to instill confidence in a world of change for both our clients and our people.

RSM Australia supports a people-centric and collaborative culture where we are committed to empowering and developing you. As a leading professional services firm, we connect you to an extensive network of global resources and invest in your future. We value the meaningful work that you do and encourage you to be a part of the change.

Our value proposition is our commitment to you; it highlights the experiences, benefits, and value that you can expect as part of RSM. This is underpinned by our three values – integrity in everything that we do, supporting clients everywhere, and developing and valuing everyone.

Who we are:

RSM Australia is a member of RSM, the world's 6th largest network of audit, tax and consulting firms. We are an award-winning professional services firm with over 100 years experience supporting Australian businesses. We believe in putting people first and we are proud to have developed a work culture that fosters growth, collaboration and success.

About the role:

As a Group Administration Assistant with our Risk Advisory Services division, you will be an integral part of the day-to-day administration tasks.

This is a great opportunity for someone who is looking for school hours work or flexibility with hours/days.

Key Responsibilities:

• Proposal/tender support e.g. preparing and formatting tender documents, creating diagrams, etc.
• Scheduling meetings and minute taking – Manager/Partner meetings, staff scheduling meetings, team meetings, etc.  Prepare action tracking minutes.
• Billing system – prepare bills, creates new client profiles, input hourly charge rates
• Prepare and manage client vendor set up e.g. vendor set up forms, annual updates
• Process partner expenses
• Supporting onboarding of new team members e.g. buddies, IT coordination, training new staff on applications (key systems)
• Facilitate completion and collation of police clearances for the team
• Support set up and conduct of RAS specific marketing events
• Customer Relationship Management (CRM) system - Entry of opportunity/contact entries, monitor queue for client website enquiries and assign to Partners/Managers
• Training organisation e.g. training breakfasts, lunch and learn, etc.
• Arrange team social functions

Other duties may include:

• Informal training of staff on key applications e.g. staff scheduling, billing, expenses systems
• Monitoring partner in-boxes when on annual leave
• Supporting staff with desk booking system

About you:

• Strong verbal and written communication skills
• Strong organisational skills
• Ability to multi-task and work with multiple stakeholders at all levels
• Strong skills in Microsoft Word, Microsoft PowerPoint
• Competence in Microsoft Excel
• Completion of Year 12
• Strong attention to detail
• Technically confident on a PC and using web based applications
• Ability to work autonomously and as part of a team

Desirable

• Certificate in Business Administration or equivalent
• Advanced Microsoft Office packages

Life at RSM:

RSM provides a great environment to build skills and confidence and we help our people achieve their best. We are trusted advisors to our clients, so it is critical for us to find the right people for the job on offer. Our network of offices across Australia and around the world allow us to offer a personal service to all our clients regardless of where they are

Working for RSM entitles everyone to a wide range of leading health, wellness financial and lifestyle benefits.

How to apply: 

Please click on the "apply button and complete our online application form.

Agencies, thank you for thinking of us, but our recruitment is managed internally, and we will reach out to our preferred suppliers if we need assistance.