Executive Assistant

20 hours ago

Coffs Harbour, New South Wales, Australia NSW Public Works Full time $99,938 - $110,271 per year
  • 2 years full-time, temporary position
  • Location: North Coast NSW with a preference for Coffs Harbour
  • Our employees work principally in the workplace
  • Clerk Grade 5/6 - salary from $99,938 to $110,271 plus super and leave loading

About the role

NSW Public Works (NSW PW)
is part of the Department of Primary Industries and Regional Development and supports local and state government agencies to deliver critical infrastructure initiatives by providing expert advisory, planning, design, delivery and support services.

We are seeking a highly skilled Executive Assistant to provide strategic executive and business administration support to the Regional Director, North Coast Region of NSW Public Works. This role ensures the effective operation of the office and optimal use of the Director's time and resources.

Beyond traditional support, this role assists with business development and client engagement as well as communications, marketing and operational efficiencies across the North Coast Region. Your ability to anticipate needs, manage priorities, and streamline executive functions will be key to success. Our ideal candidate is a proactive problem solver with exceptional communication skills, meticulous attention to detail, and the agility to perform under tight deadlines.

NSW Public Works is a highly professional and award-winning project management and infrastructure advisory and delivery organisation with flexible working arrangements. We support diversity in our workplace and facilitate the professional development of our people.

Ready to take on a dynamic role that spans directorates, where professionalism meets finesse? Apply now

About You

To thrive in this role, you will:

  • Deliver high-quality executive and administrative support, exercising discretion, initiative, and confidentiality to support the achievement of organisational objectives.
  • Prepare and refine key business documents, including minutes, agendas, presentations, correspondence, reports, briefing notes and submissions.
  • Manage the Director's time commitments and diary to ensure urgent matters are prioritised and make the most efficient use of resources.
  • Build, maintain, and maximise relationships with staff, clients and stakeholders and play an active role in the development of a positive culture.
  • Leverage technology and digital tools to enhance productivity across multiple locations and to prepare documentation and presentation material to support the Director and client engagement practices, aligned with other directorates and organisational objectives.
  • Demonstrate initiative and adaptability, balancing priorities in a fast-paced environment with a 'can do' attitude.
  • Develop and maintain relationships between the Director's office and key internal and external stakeholders by providing positive and efficient client services.
  • Experience or exposure to the infrastructure projects/programs advisory and delivery sectors will be an advantage as well as working in/with NSW state government.
  • Hold a current NSW Driver Licence and be willing to travel to regional and remote locations, including overnight stays.

If you're a detail-oriented, solutions-driven professional ready to make an impact, we'd love to hear from you

Applying for the role

Apply by submitting a current resume and cover letter (maximum 2 pages) that outlines your skills and experience relevant to the role.

For more information about the role, please click here to view the
role description
.

Additionally, if you would like to hear more about this role, please contact Trish Ferreira, or call

Closing Date: Sunday 5 October 2025 at 11:55pm.

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