Project Administrator

Project Administrator – Interior Projects Firm

Kogan People Solutions, specialist recruiters, are working with a dynamic and growing firm specialising in the seamless delivery of commercial and residential interior projects, managing every moving part behind the scenes for their clients.

The firm is now seeking a qualified and experienced Project Administrator to join the team and organise of all types of interior construction projects. This is an excellent opportunity to continue your career with the growth of this successful company.

• Location: Based in Werribee, VIC
• Salary: A great salary package is offered in the range of $75k to $85k plus superannuation per annum.
• Tenure: Full time and ongoing

About the role:

You'll play a key role in organising and managing all aspects of construction projects. This involves working closely with project managers, architects, engineers, clients, and vendors to ensure accurate costs, defined project scopes, and complete documentation. From full-scale fit-outs to detailed refurbishments, you will coordinate trades, suppliers, and timelines with precision and a commitment to quality.

Key responsibilities of the Project Administrator will include:

• Attend project, client and internal meetings as required and assist with the preparation of reports, minutes, agendas and other project documents such as client tenders, quotations, bill of quantities and more, under the direction of senior staff.
• Provide support for staff on projects to meet client requirements and business targets, developing and reviewing variations to contracts, projects and services provided, where needed.
• Ensure the smooth running of project processes, reviewing correspondence and documentation and escalating issues to senior management
• Gather and analyse data associated with projects undertaken and report on the results.
• Adhere to the reporting requirements as defined by the management group.

Other attributes we will look for in candidates applying for the role:

• Initiative, enthusiasm and a commitment to improving your professional knowledge.
• Some exposure to a busy trade-oriented environment.
• A collaborative working style and you enjoy a positive work culture.
• Set high standards of performance for yourself.
• Possess excellent written and verbal communication skills.
• Possess a calm disposition and an enquiring mind.
• Commit to our client's vision, purpose, values and work practices.

To successfully apply, you will have:

• A Diploma (or higher) in an industry-related discipline, such as architecture, building, engineering or project management.
• Minimum 1, (preferably much more) years of Project Administration experience preferably in a similar industry.
• Well-developed skills in office software, such as Microsoft Office Suite.
• A detail oriented and well organised approach to handle multiple projects and deadlines.

You must have unrestricted full time Australian working rights to be considered.

Applications

Please respond to the recruiters using the facilities on this site, and ensure you attach your updated CV.

Kogan People Solutions are grateful for all applications, but kindly note that they will only respond to shortlisted applicants.

Kogan People Solutions – recruitment excellence

Job Types: Full-time, Permanent

Pay: $75,000.00 – $85,000.00 per year

Benefits:

• Employee mentoring program
• Maternity leave
• Parental leave
• Professional development assistance

Application Question(s):

• Are you an Australian Citizen or Permanent Resident? If not, please provide details on how you meet the working rights requirements outlined in our job listing. For example, if you hold a visa that grants you permanent working rights, such as a Temporary Graduate Visa (Subclass 485), kindly specify the visa type and its expiry date. Thank you.

Education:

• Diploma (Preferred)

Experience:

• Project Administration: 1 year (Preferred)

Work Authorisation:

• Australia (Preferred)

Work Location: In person