Executive Assistant

4 days ago

Sydney, New South Wales, Australia Uniting NSW & ACT Full time $90,000 - $120,000 per year

Executive Assistant – Full-time Permanent 

Sydney CBD | Hybrid work model

At Uniting, we're here for everyone – and we're looking for a highly organised, proactive, and relationship-driven Executive Assistant to play a pivotal role supporting our senior leaders across Mission and Chaplaincy.

This dynamic, hands-on role provides proactive, professional secretarial and logistical support to the Director of Mission and the Head of Chaplaincy and Pastoral Practice. Working closely with these senior leaders, you'll ensure the smooth running of day-to-day operations through effective calendar and meeting management, communication support, and the confidential handling of sensitive information.

You'll also provide valuable administrative support to the broader Mission Directorate team by streamlining workflows, coordinating team activities, preparing documentation and presentations, maintaining professional networks, and liaising with internal and external stakeholders. From meetings and workshops to local project support, you'll help keep everything running seamlessly in a fast-paced environment.

What you'll be doing

  • Manage complex calendars, identify priorities, triage correspondence, prepare briefing packs and coordinate travel and expenses for the Director of Mission and the Head of Chaplaincy and Pastoral Practice.

  • Prepare agendas, take minutes, track actions, and organise rooms/AV and catering.

  • Develop and maintain systems for timely, consistent, and accurate information flow.

  • Draft, format and proof professional communications, reports and presentations

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