Research Administration Officer

Position Classification

Administration Officer 4BI ($79,694-$90,873)

Location

Darwin, with at least 2 days a week at Batchelor     

Reporting to

Research Office Manager

Licences

Applicants must have an Ochre Card and a current Police Check and/or the ability to obtain these prior to commencement.

Required Qualifications

Original certified copies of qualifications must be supplied.

How to apply

Submit application to

• All applications must include a completed application lodgement form
• Each selection criteria must be individually addressed
• Current CV/resume to be included

This is an Identified position (Aboriginal and/or Torres Strait Islander)

TenureFixed Term Full Time (2 years)

Applications closeSunday 28th September 2025

Purpose of the Position

The Research Administration Officer will provide high level administrative and project support to the Research Office and other teams within the Higher Education and Research Division (HERD) at Batchelor Institute. The position will support the day-to-day operations of research and language activities by assisting with purchasing, payments and acquittals, travel bookings, event organisation, filing and document management, data base management, student liaison and administration. 

Duties

• Assist the implementation of research projects by providing administrative support to researchers including travel bookings, workshop or event arranging, purchasing goods and services and other administrative tasks.
• Maintain day to day office and equipment requirements.
• Assist HERD teams with purchasing of items or services by obtaining quotes, raising purchase orders, and following up errors on invoices and related documents, as per Finance requirements.
• Assist with credit card acquittals using online Expense 8 system, while maintaining accurate records of transactions.
• Assist with travel arrangements for staff, students or others as required, and assist in coordination where large events are involved.
• Undertake various administrative tasks, including student liaison and data entry, relating to Language certificate course delivery.
• Assist with grant administration and acquittals by updating tracking spreadsheets and other tasks.
• Organise meetings, teleconferences and video conferences as needed and take minutes where required.
• Liaise with HERD team personnel, appropriate Institute staff and external groups as required.
• Assist with administration of Adjunct appointments.
• Undertake other reasonable duties as directed by your line manager.

Selection Criteria - Essential

1. Demonstrated ability to work effectively in culturally diverse teams within the social, political, and cultural environments of Indigenous Australian families, communities, and organisations.
2. Demonstrated experience in the use of computer-based applications such as MS Outlook, Word, Excel, SharePoint, Teams and record management systems.
3. Demonstrated commitment to upholding high ethical standards in purchasing and payments, including confidentiality, integrity and honesty in handling financial transactions.
4. Highly effective interpersonal skills including proficient written and oral communication which can be adapted to meet the needs of people from all educational levels.
5. Ability to build strong relationships with both internal and external stakeholders.
6. Demonstrated initiative and managing workload priorities, and project management skills.
7. Understanding of Work Health and Safety principles and practices, and ability to comply with Institute WHS Policies and Procedures.

Selection Criteria - Desirable

1. Experience in use of government financial systems (Expense 8, GAS)
2. Certificate IV in Office Administration/Business or equivalent
3. Certificate in Project Management

For any enquiries please call the recruitment team on