Executive Assistant, Clarence

Diocese of Lismore Catholic Schools
The Diocese of Lismore Catholic Schools (DLCS) provides a range of services to support approximately 3,500 staff in 45 vibrant and dynamic Catholic school communities that serve more than 18,000 students. The DLCS assists schools to build teaching and leadership capabilities in communities of professional educators who share responsibility for school improvement and for achieving the best outcomes for our students.

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Executive Assistant, Clarence
Based at our Coffs Harbour, NSW office
Full-time, permanent position. Start date to be negotiated with the successful candidate.

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The Rewards

• Salary: Attractive salary dependent on skills and experience + 12% superannuation
• Additional benefits: Salary packaging including novated car leasing, long service leave after 5 years of continuous service, work laptop, mobile phone
• Working hours: 7-hour working day, 35-hour week
• Flexibility: Achieve both work-life balance and the benefits of face-to-face collaboration with your peers with our hybrid working model
• Staff wellbeing: Access to our Employee Assistance Program, free annual flu vaccinations, discounted gym and aquatic memberships through our Fitness Passport
• Growth: Learning and career development opportunities.

Position Purpose
The primary purpose of the position is to provide timely, accurate and professional support and assistance to the Regional Assistant Director, Clarence and core regional office team. The Executive Assistant will perform a wide range of administrative duties including office management, executive assistance, maintaining a regional events calendar, report writing, presentations and communication skills, as well as interfacing effectively with internal and external stakeholders and customers.

This role supports the underlying Mission of Catholic Education in the Diocese of Lismore by delivering services that contribute to enabling students to achieve the fullness of life.

Work Requirements

• A current/valid Australian Driver's Licence and eligibility to work within Australia for the period of the appointment
• Compliance with Accreditation to Work Teach and Lead as prescribed by the Bishops of NSW, or working towards accreditation at the appropriate level upon commencement.
• A cleared National Police Check, or ability to obtain if the successful candidate.

Qualifications

• Certificate IV in Business Administration, or similar preferred.

Work Experience

• At least 5 years in a busy office environment, preferably within an assisting role to a senior executive together with experience in inter-department coordination.

Key Capabilities

• Excellent written skills, with the ability to prepare a wide range of communications including correspondence, presentations, memorandums, reports, briefing papers etc.
• Effective verbal communication, including consultation and negotiation skills, with the ability to engage with all levels of staff (in particular senior leaders).
• Outstanding organisational skills, work planning and time management, with the ability to work to defined deadlines, to prioritise, remain calm under pressure and focused. Experience in events management is highly desirable.
• Strong skills in stakeholder management and relationship building.
• Problem solving skills and an ability to identify and resolve issues using initiative.
• Demonstrated experience in undertaking research, analysing information and presenting findings and recommendations.
• Excellent computer skills with demonstrated ability in MS Office/Google suite.
• Experience working with information that is confidential and sensitive.

Plus, The Following Generic Criteria

• Knowledge of WHS and equity principles in the workplace.
• Respect and uphold the ethos and teachings of the Catholic Church and the values of the Employer.

Your cover letter must address the
key capabilities
listed above.

Additional Information

• Position Description
• Click this link for information on our Diocese and region.
• Relocating to the region? Check out The Welcome Experience by NSW Government.

Enquiries:

Applications close:
9am, Monday, 1 September 2025.

Diocese of Lismore Catholic Schools Limited is committed to creating Child Safe Schools

For identified child related roles, Child Protection legislation requires preferred candidates to hold a valid NSW WWCC

An equal-opportunity employer