Finance & Administration Manager

18 hours ago

Sydney, New South Wales, Australia Vega Global Full time $104,000 - $130,878 per year

Job Overview:

The Finance & Administration Manager will play a critical role in driving financial performance, ensuring compliance, and guiding strategic decision-making, for being an individual contributor and a member of the leadership team. The F&A Manager is also the office lead for promoting a collaborative and hygienic (physical and mental) working environment.

Key Responsibilities:

Financial Management & Reporting

  • Handle full sets of accounts and maintain accounting records.
  • Maintain daily bank reconciliations for management.
  • Oversee the preparation of timely and accurate financial reports, including monthly financial statements, forecasts, budgets, and quarterly business reviews.
  • Manage the financial planning and analysis processes, providing insights and recommendations based on financial performance.
  • Lead the annual budgeting process and provide ongoing variance analysis.
  • Monitor and manage cash flow, liquidity, and working capital.
  • Prepare reconciliation, reporting and lodgment of IAS, BAS & PAYG.

Compliance & Controls

  • Ensure compliance with Australian accounting standards, taxation laws, and regulatory requirements.
  • Implement and maintain financial controls to safeguard the assets of the company.
  • Facilitate audits and liaise with external auditors and internal stakeholders.

Accounts Receivable & Payable

  • Maintain and follow-up on accounts receivables and accounts payables.
  • Handle payment requests and staff expense and commission claims.

Administrative & Payroll

  • Ensure timely and accurate data entry for all administrative and accounting tasks.
  • Responsible for general office administration, HR and payroll (including Super processing, STP, PAYG).

Leadership & Collaboration

  • Strategic advisor to local management team and collaborate with Group Finance to develop and implement strategic initiatives aimed at improving financial performance.
  • Provide guidance to local management, fostering a culture of continuous improvement and collaboration.
  • Ensure clear communication between the project team on project completion and invoicing progress for the projects.
  • Handle any ad hoc projects as assigned.

Office Management

  • Assist with the day to day running of the office alongside the Operations Manager
  • Supplier & Vendor Management: Manage relationships with key office suppliers (e.g., IT support, cleaning services, stationery) and negotiate contracts.
  • Office Budgeting: Manage the office budget, tracking and approving expenses for supplies, utilities, and minor repairs.
  • Facilities Coordination: Act as the primary contact for building maintenance, repairs, and security issues.
  • Technology Oversight: Oversee the procurement and inventory of office technology and software, ensuring the team has the necessary tools to work effectively.

Health & Safety: Ensure the office environment meets basic health and safety standards.

Local Human Resource Assistance

  • Recruitment Support: Assist with job descriptions, screening resumes, and coordinating interviews.
  • Onboarding & Offboarding: Manage the administrative tasks for new hires and exiting employees, including paperwork and system access.
  • Payroll Administration: Oversee the payroll process, ensuring accuracy and compliance. This often involves coordinating with external payroll providers.
  • Policy Management: Assist in developing and communicating key company policies, such as leave, expense claims, and codes of conduct.

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