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Portfolio Administrator
2 weeks ago
About the role
The Portfolio Administrator plays a critical role in supporting the successful delivery of ICT and OT projects and portfolio within the Digital Projects Branch. This position is responsible for providing high-level administrative and coordination support across all phases of the project lifecycle, from initiation through to benefits realisation and close-out. Working in close collaboration with program managers and delivery teams, the Portfolio Administrator contributes to the effective management of individual projects and the broader project portfolio, ensuring alignment with PTA's governance frameworks, policies, and strategic objectives.
The role encompasses oversight of governance, scheduling, coordination, and reporting activities across a portfolio of digital projects. It provides dedicated support to the Portfolio Assurance and Support Unit (PASU), including monitoring project performance, facilitating lessons learned, and driving continuous improvement initiatives. The Portfolio Administrator works collaboratively with stakeholders to identify and manage project and portfolio risks, prepare high-quality project documentation, and support the implementation of assurance processes. Additionally, the role contributes to enhancing organisational capability in project delivery by supporting the application of the Project Management Framework (PMF), and provides technical, administrative, and ad hoc support to the management team as required.
About You
To excel in this role, you should possess:
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Demonstrated experience and/or qualifications in project, program, or portfolio management, with a strong understanding of methodologies, project lifecycles, tools, financials, risk mitigation, and resource coordination—particularly in technology-driven environments.
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Advanced written and verbal communication skills, with the ability to prepare clear, engaging reports and present complex information to a wide range of stakeholders.
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Strong conceptual and analytical skills with the ability to assess complex systems, interpret data, solve problems, and provide actionable recommendations.
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Proven ability to prioritise, plan, and manage multiple tasks while maintaining a strategic perspective aligned with organisational objectives.
About Us
The Public Transport Authority's (PTA) vision is to be recognised as a leader in providing world-class public transport services and solutions. Our purpose is to provide safe, customer-focused, integrated, and efficient transport services that align with our core values.
At the PTA, we hold five core values dear: safety, respect, recognition, integrity, and sustainability. These values guide everything we do, ensuring a workplace where safety is paramount, respect is fundamental, achievements are celebrated, integrity is unwavering, and sustainability is integral to our mission.
As a fast-growing economy, Western Australia's public transport system, under the PTA, is recognised as the best in Australia and one of the most efficient, clean, and safe networks globally. Rail transport plays a vital role in our continued success and growth, exemplified by our numerous projects such as METRONET, designed to meet the public's needs and expectations. Moving millions of people requires the skill and commitment of a talented workforce, and at the PTA, we are dedicated to delivering on our vision and purpose while upholding our values every step of the way.
You can expect.
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Opportunities to grow through personal development and career pathways
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Health and Wellbeing programs including access to a free 24/7 onsite Gym
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Subsidised Corporate Apparel and Spectacles
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Supportive Team Environment
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Opportunity to join our Social Club offering savings and benefits all year round.
There is one permanent full-time opportunity available for an immediate start. Applicants assessed as suitable through this process may be used to fill similar vacancies both fixed term and permanent that may arise within the next 12 months.
To be eligible to work permanently at the PTA you must be either an Australian Citizen, have Permanent Residency status or hold a current visa with permanent working rights in Australia.
The PTA is an equal opportunity employer and encourages people with disability, Aboriginal and Torres Strait Islander people and persons from culturally diverse backgrounds to apply.
Further Information
Please contact Kelly Coombes on for specific information about the role.
For more information about the PTA, please visit
For technical difficulties, please contact the RAMS helpdesk at or email [email protected].
How to Apply
Applicants are requested to provide the following:
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A comprehensive CV with two work related referees.
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A written application (no longer than 2 pages) outlining your experience and interest in the role, addressing all Selection Criteria on the JDF.
Applicants must apply online, using the 'Apply' button at the top of the screen. This will take you to the WA Jobs board where you will need to follow the instructions listed on the advert. If not directed straight to the position, please key Position Number 37287 in the web search box.
Please note you will be required to complete the PTA Integrity and Qualification Consent Form and an Australian National Police Clearance should you become the recommended applicant through the recruitment process. Adverse outcomes of Integrity reviews and NPC's will not necessarily disqualify an applicant from the selection process. All PTA positions are subject to ongoing integrity screening. Suitable applicants may also need to undertake a full and comprehensive medical assessment.
Closing Date - 5:00 pm, Friday 6 June 2025
