Administrative Coordinator

About the role (Ongoing)

This is an exciting opportunity in a unique environment where your broad administrative skills will enhance business unit knowledge and provide vital support to the Director and their program of work in Finance and Governance, helping to ensure the successful delivery of business operations critical to the Parliament of New South Wales.

About us:

Based in NSW Parliament, the Department of Parliamentary Services (DPS) is a specialist service department working to support the operation of the Parliament of NSW by providing logistical support and advice to members, the Departments of the Legislative Council and Legislative Assembly and the people of New South Wales. Our office is found close to public transport in the heart of Macquarie Street CBD, next to the State Library and Sydney's Botanic Gardens.

Enabling the Parliament, serving New South Wales: We demonstrate and foster in others a commitment to the five values of the Department of Parliamentary Services: collaboration, innovation, excellence, integrity and service.

Our commitment to diversity: We welcome applications from people from diverse backgrounds and encourage women, Aboriginal and Torres Strait Islander peoples, LGBTQIA+, people with disability, mature-age people, and people from culturally diverse backgrounds to apply for this role.

Our people:

Our people have access to a range of benefits that help balance life at work and at home. Some of the benefits available when you join Parliament include:

• Competitive salary and annual leave loading
• 35-hour week and flexible work options
• Corporate Wellbeing programs including seminars and Fitness Passport
• Free annual Influenza vaccination
• Salary packaging options via superannuation contributions or a novated vehicle lease
• On-site fitness facilities, pool, restaurant, cafes, and post office

About you:

We are looking for a proactive and highly organised Administrative Coordinator to join the team. In this role, you'll provide high-level administrative and data support to the Director and senior team members. You will coordinate the business needs of the Director, supporting the operation of the Budget Estimates, and work closely with internal teams to keep everything running seamlessly. Confident in resolving complex enquiries, you will provide accurate information with ease and professionalism.

Further information to assist you with applying for this position:

• Role Description
• Department of Parliamentary Services website
• NSW Parliament pre-employment requirements

How to apply:

To apply for this position please provide:

• An up-to-date Resume [maximum five pages] which clearly details your skills and experience as relevant to this role and
• A response [maximum two pages] to the Targeted Questions below.

Applications that do not include a response to the targeted questions will not be progressed to the next stage of assessment. Copies of qualifications, certificates or documentation (other than requested) is not required at this stage in the recruitment process and will not be included with application documents.

Targeted questions:

1. The Administrative Coordinator works with senior executives and multiple teams. What administrative tools and strategies do you use to structure your daily tasks and manage competing priorities within tight timeframes?
2. This role will require you to have oversight of the branch's day to day output and you will have a significant level of independence;  often the first point of contact, and expected to provide immediate responses rather than escalate. Can you give examples of roles where you have been in that position, and explain how you determined which issues to action yourself and which to escalate?

Electronic attachments must be MS Word compatible or in pdf format.

Technical assistance: Should you encounter any technical problems, please contact 'I work for NSW' or the helpdesk on Monday - Friday).

To be eligible to apply for this role, you must meet one of the following criteria:

• an Australian Citizen
• a permanent resident of Australia; or
• a New Zealand citizen.

Come and explore the Parliament online and click on our "360-degree Virtual Tour":

Thank you for your interest in this role. We look forward to receiving your application.

Job Reference: 492489

CLOSING DATE:  Sunday, 14 September 2025 [11.55pm]