Office Manager

3 days ago

Sydney New South Wales Australia The Medford Group Full time $60,000 - $90,000 per year

Summary

We are seeking a highly organised and proactive Office Manager to oversee and control the functions and resources of our office. The successful candidate will be responsible for managing administrative systems, supervising office personnel, and ensuring the smooth and efficient day-to-day running of our workplace. This role is central to maintaining a productive, safe, and positive environment for all staff and visitors.

Key Responsibilities

Office Operations & Services: Contribute to the planning and review of all office services, setting priorities and service standards to ensure high levels of organisational effectiveness.Resource Management: Efficiently allocate and manage office resources, including human resources, workspace allocation, and equipment.Staff Supervision & Performance: Assign duties to administrative staff, monitor their performance, and provide constructive feedback and support to ensure work is completed to a high standard.Administrative Systems: Manage and maintain the office's records, accounts, and filing systems to ensure accuracy and compliance.Coordination & Communication: Act as the central point of contact for the office, liaising with internal teams, senior management, and external professionals to coordinate business activities and facilitate the resolution of any problems.Facilities & Supplies Management: Ensure all office equipment is maintained and in good working order, and manage the inventory of office supplies, placing orders as needed.Health & Safety Compliance: Champion workplace health and safety by ensuring the office complies with all relevant occupational health and safety regulations and policies.Policy & Legislative Compliance: Ensure all office work and procedures comply with relevant government legislation, company policies, and internal procedures.Personnel Coordination: Assist with and coordinate personnel activities, including the hiring and onboarding of new staff, performance management reviews, payroll administration, and organising training.

Qualifications & Experience (ANZSCO Skill Level 2)

An AQF Associate Degree, Advanced Diploma, or Diploma in Business Administration, Management, or a related field.Alternatively, at least three years of proven experience in a similar role as an Office Manager or Senior Administrator may be considered in place of formal qualifications.Demonstrated experience in supervising staff and managing office procedures.Strong understanding of occupational health and safety regulations.Proficiency in office management software and MS Office Suite (Word, Excel, Outlook, PowerPoint).Excellent organisational, time-management, and problem-solving skills.Strong interpersonal and communication abilities, with the capacity to liaise effectively at all levels.High level of professionalism and the ability to handle confidential information with discretion.

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