Secretariat & Governance Officer / Executive & Business Coordinator (Pool)

An exciting opportunity to help shape the future of WA's infrastructure

Westport is a program which sits within the Transport Portfolio. It is the long-term program that is progressing Perth's proposed new, world-class port facility in Kwinana, which will unlock Western Australia's economic growth, allow for the evolution of Fremantle, and deliver local jobs and opportunities in our southern suburbs.

Westport will be delivered by over eight major infrastructure projects, and a raft of non-infrastructure commercial, environmental, planning, reform and strategy implementation programs, all integrating to realise meaningful benefits for Australia and to deliver a legacy of innovation and improvement in infrastructure delivery in WA.

Westport is in an exciting phase, growing a values-based and outcomes-focussed cross-government team to deliver this once-in-a-lifetime opportunity.

To find out more about the Westport Program, visit
:

The Opportunity

Westport is driving one of Western Australia's most transformative infrastructure programs and none of it happens without the powerhouse behind the scenes. Our Governance & Secretariat Team is the backbone of program governance, ensuring our committees run smoothly and our executive office operates at peak performance.

We're now looking for talented professionals to bring their energy, precision and initiative to this dynamic team:

• Secretariat & Governance Officer - Level 4
• Executive & Business Coordinator - Level 5

Work description:

The Secretariat & Governance Officer - Level 4
is a key role supporting Westport's governance committees and ensuring the smooth operation of processes, probity, correspondence and stakeholder engagement. You'll be responsible for:

• Providing high-level secretariat support for Westport governance committees, including preparing meeting papers, agendas and delivering accurate minutes.
• Managing multiple mailboxes and redirecting correspondence to appropriate staff for action.
• Coordinating correspondence related to governance, probity, Ministerial and office administration.
• Maintaining program databases, registers, and records to support effective committee and probity management.
• Supporting general office administration and contributing to a well-functioning, values driven team.
• Pitching-in across the office as needed, whether it's helping with logistics, greeting visitors or assisting with ad-hoc tasks – your flexibility and team spirit will be valued.

You'll bring experience in executive-level administrative support, including committee coordination and minute-taking. You'll have a strong eye for detail, excellent organisational skills, and a proactive approach to supporting governance and operations. You'll enjoy working in a dynamic and fast-paced environment within a supportive team, doing what needs to be done.

The Executive & Business Coordinator - Level 5
is central to the delivery of high-level executive support to the Managing Director and ensuring seamless operations across Westport. You'll be responsible for:

• Providing proactive and confidential executive support to the Managing Director, including calendar, inbox and correspondence management.
• Managing executive workflows, determining priorities and actions for incoming correspondence and briefings (including Ministerial) and coordinating responses.
• Facilitating executive meetings and governance processes, including agenda preparation, collation of supporting documentation, minute-taking, action tracking and reporting.
• Managing office operations including staff onboarding, travel logistics, event management, building access, fleet vehicles, and facilities coordination.
• Supporting internal and cross-agency collaboration through effective stakeholder engagement and communication.
• Assisting with special projects, research, and analysis to support strategic decision-making.

This position would ideally suit candidates with extensive experience providing high-level senior executive support in an EA capacity. Your ability to anticipate needs, manage competing demands, and communicate with clarity will make you an invaluable part of the leadership support team.

What sets you apart:

Alongside your strong background in high-level executive and business support, you'll bring:

• Strong organisational and coordination skills.
• Proven ability to manage competing priorities and deadlines in a dynamic, fast-paced environment.
• Excellent communication and stakeholder engagement skills.
• A commitment to professionalism, integrity, and continuous improvement.

For further information about the roles, we encourage you to review the attached Job Description Forms (JDF) and contact
Amanda Farrell, Program Manager Governance and Office Management on or
.

What's in it for You:

At Westport, you'll find more than just a job, you'll discover a place to grow, contribute, and make a lasting impact.

• A culture that invites you in. We are collaborative, inclusive and supportive. We are committed to helping you grow both personally and professionally.
• We offer purpose driven projects. Be part of exciting, complex and strategic initiatives that will transform WA's container supply chain and create a legacy for generations to come.
• We provide you with space to thrive. Apply your expertise, stretch your skills and take ownership of your career development within a dynamic organisation.
• Reward your impact with a competitive salary, and
  12%
  employer superannuation contribution and salary packaging options.
• Expect flexibility and balance within a forward-thinking organisation that values new ideas and supports flexible ways of working.
• We offer a modern workplace experience with a CBD office close to public transport, shops, and cafes, up to date facilities and end of trip amenities.
• Future career pathways with long term opportunities to grow your career while contributing to one of Australia's most significant infrastructure programs.

There are currently Three (3)
fixed term appointment contracts up to
30 June 2028
with the possibility of extensions and/or permanency available for immediate start.

What is a recruitment pool?

This is a pool recruitment process; we use recruitment pools to build a bank of talent who we feel might be suited to future opportunities within Westport and/or the Department of Transport and Major Infrastructure. You may join us on a full-time, part-time, fixed term or permanent basis; however, an appointment is not guaranteed.

Suitable applicants will be placed in a pool from which appointments will be made for this or similar future vacancies (fixed term or permanent) that arise within the next Twenty-four (24) months from date of first appointment across Westport or the Department of Transport.

How to Apply

Apply
online
by clicking the '
Apply for Job
' button (above and below) and provide the following documents in
Word or PDF format
only. Your application should include:

1. A detailed CV that clearly outlines your skills and experience relevant to the job description.
2. A two (2) page covering letter
   addressing the Job Description Form (JDF) and Selection Criteria.
   Please provide specific examples of how your experience and achievements meet each requirement and explain why these make you a strong fit for the role
   .

Applications close at
4:00pm
on
27 October 2025
. Please ensure you allow sufficient time to submit your application, as late applications will not be accepted.

If you have any questions regarding submitting your application, please contact our Recruitment Team on

Our commitment to a diverse and inclusive workplace:

The Department of Transport is committed to building a thriving workforce that reflects the diversity of our customers and our community. We encourage applications from every background, including Aboriginal and Torres Strait Islander people, people with disability, women, youth, members of the LGBTQIA+ community, and people from culturally and linguistically diverse backgrounds.

Westport supports work-life balance and welcomes applications from individuals with diverse backgrounds and experiences. This role is offered on a Part-Time basis offering particular opportunity for job sharing, or Full-Time basis, with flexible working arrangements that empower those passionate about major Infrastructure delivery to contribute meaningfully, while shaping the future with us

If you have any support or access needs that may require adjustments to allow you to fully participate in this selection process (including an alternate format of the application form), please contact our Recruitment Team at or