Office Manager

2 weeks ago

Cairns, Queensland, Australia East Coast Energy Solutions Full time
Office Manager – East Coast Energy Solutions (Cairns, QLD)

Join an award-winning solar and electrical company leading the charge in renewable energy innovation across Far North Queensland.

East Coast Energy Solutions is a Cairns-based industry leader specialising in solar system installations, battery storage and EV charging infrastructure for residential, commercial, and government clients.

With a strong reputation for quality, safety, and customer care, our team takes pride in delivering sustainable energy solutions that make a lasting difference. As we continue to grow, we're looking for a proactive and organised Office Manager to take ownership of our administrative, HR, and operational systems — ensuring our office runs smoothly and efficiently.


Role Responsibilities

Office Administration

  • Manage day-to-day office operations including phone calls, emails, and correspondence
  • Manage administrative assistants and their duties
  • Maintain organised digital and physical filing systems
  • Coordinate communication and scheduling between office and field teams
  • Support management with reporting, compliance records, and internal communications

Bookkeeping & Finance

  • Process invoices, receipts, and payments using Xero
  • Assist with payroll, accounts payable/receivable, and bank reconciliations
  • Generate accurate quotes and invoices within SimPRO (preferable)
  • Maintain financial accuracy and compliance with company and ATO requirements

Human Resources & Recruitment

  • Manage HR and onboarding administration through Work Safety, including contracts, staff records, compliance tracking, and leave approvals
  • Coordinate interviews, candidate communication, and recruitment logistics in partnership with leadership
  • Maintain up-to-date employee documentation and ensure HR compliance across the business

Operations & Project Support

  • Manage supplier accounts, orders, and stock tracking
  • Coordinate with project teams to ensure smooth delivery of works and documentation
  • Support project scheduling, job creation, and workflow tracking in SimPRO

Brand & Executive Support

  • Maintain brand standards by managing uniforms, marketing materials, and office supplies
  • Support senior leadership with travel arrangements, scheduling, and coordination
  • Assist with general administrative duties

Key Requirements
  • Proven experience in office management, administration, or bookkeeping (trade or construction industry experience highly regarded)
  • Proficiency in Xero (essential) and SimPRO (highly desirable)
  • Experience with Worx Safety or similar HR & safety platforms
  • Strong organisational and multitasking skills with high attention to detail
  • Excellent written and verbal communication
  • Professional presentation, discretion, and initiative
  • Self-motivated and able to work independently within a team environment

What We Offer
  • A long-term career opportunity within a respected local company
  • Supportive, down-to-earth team culture
  • Ongoing professional development and training opportunities
  • Competitive remuneration and performance-based incentives
  • The chance to play a key role in a business driving Queensland's renewable energy future

Ready to join a company making a real impact?

Apply now with your resume and cover letter, outlining your experience with Xero, SimPRO, and Worx Safety.

Location: Cairns, QLD

Employment Type: Full-time or part-time for the right candidate

Company: East Coast Energy Solutions

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