Engineering Projects Management Office

Do amazing work 

A career with Viva Energy is more than just a job. It's a chance to join a group of people dedicated to supporting Australia's evolving energy and convenience needs. We're a leading retail, industrial and energy business, and we've been helping Australians reach their destination for more than 120 years.  

Our plans for the future support Australia's energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience. 

At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.  

Are you a seasoned Project Manager or Project Engineer ready to shape and lead a national PMO function?  We are now seeking an Engineering Projects Management Office (PMO) Manager and hands-on leader to build and drive continuous improvement across our engineering and infrastructure project delivery.

This role will be based in Sydney with a national accountability.

Reporting directly to the Head of Engineering, this newly created role will establish and lead the Engineering and Projects Management Office. You will be responsible for developing frameworks, uplifting capability, and driving governance and performance across a diverse portfolio of infrastructure projects.

Direct Reports:

• Engineering Administrator
• Reporting & Data Analyst Lead
• Project Controls Lead 

Responsibilities & Requirements

• Lead capital planning and PMO governance for projects up to $100M.
• Develop and implement national systems, processes, and performance tracking tools.
• Re-establish and own the Project Management Framework, tools, and templates.
• Standardise project management practices across Engineering.
• Drive capability uplift through coaching, training, and change management.
• Build and lead a high-performing team of Project Managers to drive engineering project success.
• Collaborate cross-functionally to ensure strategic alignment and resource optimisation.
• Own portfolio health and provide direction on project performance issues.
• Partner with Senior Program Managers to deliver business outcomes.
• Create and maintain cost and schedule databases.
• Deliver infrastructure projects (e.g., tanks, pumps, piping) with strong data integration.

About you

• 8–10 years' experience in project management or engineering delivery.
• Strong background in infrastructure (civil, modular, above/below ground).
• Proven ability to build and lead a PMO from the ground up (desirable)
• Systems thinker with practical, in-field experience.
• Passion for engineering and continuous improvement.
• Ability to create tools, models, and frameworks that drive performance.
• Experience with ageing assets, civil works, and complex ground conditions.
• Pragmatic mindset with a "doer" attitude – not just advisory.

Why Join Us?

This is a rare opportunity to shape a national PMO function from scratch. You will build the guardrails for project excellence, uplift engineering capability, and deliver real impact across the supply chain.

About Viva Energy 

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that's how we get the best outcomes. 

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.  

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

At Viva Energy Australia, we believe flexibility is the new normal. We are open to flexibility options including hybrid, part-time, job-share and flexibility in start and finish times. We are happy to explore what this could look like for you during the recruitment process. 

Please note: This role is being sourced through VIVA Energy Australia, therefore we will not be accepting applications via external recruitment agencies.

Only applications from candidates who hold full working rights for permanent employment in Australia will be considered.

Applications close Monday, 24, November 2025