Executive Assistant, APS Level 4, Anti-Dumping Commission

About the Department

The Department of Industry, Science and Resources and our broader portfolio are integral to the Australian Government's economic agenda. Our purpose is to help the government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We do this by:

• Growing innovative & competitive businesses, industries and regions
• Investing in science and technology
• Strengthening the resources sector.

The APS and the department offer a clear direction and meaningful work. You will be able to create positive impact in people's lives whilst contributing to improved outcomes for Australia and our people.

If you would like to feel a strong connection to your work and you are accountable, committed and open to change, join us in shaping Australia's future.

Please see the APSC's APS Employee Value Proposition for more information on the benefits and value of employment within the APS.

About the team

We are Australia's international trade remedies authority - the Anti-Dumping Commission (The Commission). The commission is responsible for undertaking investigations into allegations of unfair international trade practices involving goods entering Australia and administering Australia's anti-dumping legislation. These investigations seek to deliver a level playing field for industry.

Professionalism, excellence and independence underpins the commission's world-class reputation. The commission is structured into three branches: Investigations Branch, Strategy and Operation Branch and Legal Branch.

About the Investigations Branch

The Commission's Investigations Branch is made up four investigations teams and a quality assurance and verification team. The branch undertakes highly technical anti-dumping and subsidy investigations. Investigations teams engage with a wide range of stakeholders and prepare reports that apply relevant legislation, policy and practice. Investigations teams conduct detailed research and complex analysis of financial and economic data.

What's in it for you?

The Commission is a connected team of professionals with investigative, accounting, auditing, business, learning and development, legal, economic, and international trade skills and experience.

We promote a positive workplace culture and support flexible working arrangements. Our goal is for staff to reach their full potential through engaging work and career growth opportunities, within a diverse, inclusive and connected team of peers and leaders.

Our department has a commitment to inclusion and diversity, with an ambition of being the best possible place to work. This reflects the importance we place on our people and on creating a workplace culture where each and every one of us is valued and respected for our contribution. Our ideal candidate adds to this culture and our workplace in their own way.

Our ideal candidate

To undertake this role you will be required to demonstrate that you have:

• strong communication and interpersonal skills with the ability to liaise effectively at all levels
• strong time management and organisation skills and the ability to effectively prioritise tasks
• a proactive can-do disposition with a track record of demonstrating initiative
• strong Microsoft Office suite skills
• the ability to apply a high level of confidentiality, judgement and initiative to all situations
• high standards of professional and personal integrity
• an ability to work calmly and effectively in a fast paced and dynamic environment
• strong attention to detail

Previous Executive Assistant (EA) experience is not required if the ideal candidate can demonstrate transferable skills and has the right attitude, personality, and approach.

What you will do

This role has two key and equally principal functions: 1) Branch Administrative Coordinator for the Investigations Branch and 2) Executive Assistant, providing high level executive and administrative support to the Deputy Commissioner Investigations at the Anti-Dumping Commission.

Responsibilities of the role include:

Branch administrative coordination:

• acting as a secretariat for the Commission's investigations related decision-making bodies (e.g. coordination of papers, agendas, minutes, and directly liaising with branch directors and staff)
• coordination of branch reporting mechanisms to support executive briefing and decision-making
• tracking branch-related action items, including liaising with branch directors and staff

Executive assistance:

• providing executive secretarial and administrative support to the senior executive including arranging meetings, email and diary management;
• managing deadlines and clearances, on behalf of the deputy commissioners, using judgement to prioritise and ensure timely adherence to timeframes;
• building and maintaining relationships with internal and external stakeholder on behalf of the deputy commissioners in line with the APS Values and Code of Conduct and relevant departmental policies;
• working collaboratively across the executive team and the commission to support the Deputy Commissioner as required; and
• coordinating and preparing correspondence, documents, data reports and briefing material as required.

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens.

Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

This job is based in Melbourne. The department offers flexible working arrangements however applicants should note that given the nature of this role, it is primarily based in office.

A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

Application information

Your application must not contain any classified or sensitive information. This includes in your application responses, CV and any other documents. The selection panel may not consider applications containing classified information.

Please provide a pitch explaining how your skills, knowledge and experience will be relevant to this role and why you are the best candidate for the position. Your pitch can contain no more than 500 words and should align to the key duties listed above.

Please complete your application online and provide your current CV with your application. (CVs must be in .doc, .docx, or .pdf format).

Accessible application documentation is available in other formats on request. Please contact or if you require assistance with your application.

Please refer to our Applying for a position information for additional information on how to apply.

Contact Information

For more information regarding this opportunity, please contact Isolde Lueckenhausen via email on

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