Executive Assistant, APS Level 4, Anti-Dumping Commission

Overview

Join to apply for the Executive Assistant, APS Level 4, Anti-Dumping Commission role at Department of Industry, Science and Resources.

Location: Melbourne. Applications close 05 October 2025. Salary range: $78,770 - $85,027 per year.

About the Department

The Department Of Industry, Science And Resources and our broader portfolio are integral to the Australian Government's economic agenda. Our purpose is to help the Government build a better future for all Australians through enabling a productive, resilient and sustainable economy, enriched by science and technology. We aim to grow innovative and competitive businesses, industries and regions; invest in science and technology; and strengthen the resources sector.

About the Team

We are Australia's international trade remedies authority – the Anti-Dumping Commission. The Commission investigates unfair international trade practices involving goods entering Australia and administers Australia's anti-dumping legislation to deliver a level playing field for industry. The Commission is organized into four branches: Investigations, Strategy and Operations, and Legal, with its own dedicated Investigations Branch responsible for highly technical investigations.

What's in it for you?

The Commission is a connected team of professionals with investigative, accounting, auditing, business, learning and development, legal, economic, and international trade skills and experience. We promote a positive workplace culture and support flexible working arrangements. Our goal is for staff to reach their full potential through engaging work and career growth opportunities within a diverse, inclusive and connected team.

Our ideal candidate

To undertake this role you will be required to demonstrate that you have:

• Strong communication and interpersonal skills with the ability to liaise effectively at all levels
• Strong time management and organisation skills and the ability to effectively prioritise tasks
• A proactive, can-do disposition with a track record of initiative
• Strong Microsoft Office suite skills
• The ability to apply a high level of confidentiality, judgement and initiative to all situations
• High standards of professional and personal integrity
• The ability to work calmly and effectively in a fast-paced and dynamic environment
• Strong attention to detail

Previous Executive Assistant (EA) experience is not required if you can demonstrate transferable skills and the right attitude, personality and approach.

What you will do

This role has two key and equally principal functions:

1. Branch Administrative Coordinator for the Investigations Branch
2. Executive Assistant, providing high-level executive and administrative support to the Deputy Commissioner Investigations at the Anti-Dumping Commission

Responsibilities

Branch administrative coordination:

• Act as secretariat for the Commission's investigations-related decision-making bodies (coordination of papers, agendas, minutes, and liaising with branch directors and staff)
• Coordinate branch reporting mechanisms to support executive briefing and decision-making
• Track branch-related action items, including liaising with branch directors and staff

Executive Assistance

• Provide executive secretarial and administrative support to the senior executive, including arranging meetings, email and diary management
• Manage deadlines and clearances on behalf of the deputy commissioners, prioritising to meet timeframes
• Build and maintain relationships with internal and external stakeholders in line with APS values and relevant policies
• Work collaboratively across the executive team and the Commission to support the Deputy Commissioner as required
• Coordinate and prepare correspondence, documents, data reports and briefing material as required

Eligibility

To be eligible for employment in the APS and the department, candidates must be Australian Citizens. Positions require a Baseline security clearance and successful candidates will be required to obtain and maintain a clearance at this level.

Notes

This job is based in Melbourne. The department offers flexible working arrangements; however, given the nature of this role, it is primarily based in the office. A merit pool may be established and used to fill future vacancies within 18 months from the date the vacancy was first advertised in the Gazette.

Application information

Your application must not contain any classified or sensitive information. The selection panel may not consider applications containing classified information. Provide a pitch explaining how your skills, knowledge and experience are relevant to this role and why you are the best candidate (up to 500 words). Complete your application online and provide your current CV (.doc, .docx, or .pdf). Accessible formats are available on request.

Contact information

For more information regarding this opportunity, please email Isolde Lueckenhausen at isolde.lueckenhausen@adcommission.gov.au

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