Centre Administrator

• Institute for Social Science Research
• Part time (0.8 FTE), fixed term position through till 31 December 2027
• Base salary will be in the range $93,491 - $100, % Superannuation (HEW Level 6)
• Based at Long Pocket only 10 minutes from St Lucia Campus

About This Opportunity  

We are seeking a Centre Administrator to support the effective and efficient operation of the ARC Centre of Excellence for Children and Families over the Life Course (the Life Course Centre).

Reporting to the Centre Chief Operating Officer, the Centre Administrator works with a range of senior academics and professional staff across four universities to ensure the smooth, effective and efficient operation of the Centre. The primary focus of the role is on providing executive support for the Centre Director and Chief Operating Officer, and supporting the Centre's Executive Committee. The role also delivers a high level of support to key partners and stakeholders in government, the not-for-profit sector, and business.

This is a part-time (0.8 FTE), fixed-term position through to 31 December 2027. We offer flexibility in how the days are spread across the week—for example, Monday to Thursday full days, or shorter hours across five days.

Key responsibilities will include:

• Executive level support to the Centre Director and COO, including diary management, meeting preparation, handling sensitive communications and travel arrangements.
• Project support for Life Course Centre and Laureate projects within the Baxter Research Group, including milestone reports, final reports and support with preparation of project plans.
• Coordinate the Centre's Executive Committee and support project reporting, compliance tracking, and milestone submissions.
• Liaise with internal and external stakeholders, manage travel and events, and contribute to the delivery of engagement activities.
• Undertakes financial administration responsibilities for the Centre Director, including exercising the appropriate financial delegation in accordance with University policy and procedures.
• Supports the successful delivery of events and other engagement activities including liaison with key contacts and guest speakers.
• Undertakes complex data entry, retrieval, compilation, visualisation and management processes.

About UQ 

As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.  

Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community. 

Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as: 

• Up to 26 weeks paid parental leave/paid primary care leave 
• 17% superannuation contributions + 17.5% annual leave loading 
• Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight 
• Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family 
• Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program 
• On campus childcare options 
• Salary packaging options 

About You  

You are a highly organised and adaptable administrator with strong interpersonal and coordination skills. You bring a commitment to delivering high-level executive support and thrive in a collaborative, fast-paced environment. You will have:

• A relevant degree with subsequent experience, or an equivalent combination of education and professional expertise.
• Proven experience providing executive support, with excellent communication and relationship-building skills.
• Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) and the ability to quickly learn new systems.
• Excellent organisational, time management and problem-solving skills, with a keen eye for detail.
• The ability to interpret and apply policies, procedures and compliance requirements.
• Experience in project coordination and office administration.
• Familiarity with university systems and processes, or the ability to quickly acquire this knowledge.

The successful candidate may be required to complete a number of pre-employment checks, including: right to work in Australia.

You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.  

Questions?  

For more information about this opportunity, please contact Dr Lucy Mills via email  

For application inquiries, please reach out to the Talent Acquisition team at , stating the job reference number (below) in the subject line.  
 

Want to Apply?  

We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:  

• Resume 
• A cover letter summarising how your background aligns with the 'About You' section 

Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact  

Other Information  

UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don't meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.  

Applications close Thursday 9 October at 11.00pm AEST (R- Please note that interviews have been tentatively scheduled for 17th October.