EA to Managing Director

A "ride-or-die" EA with a sharp mind and a passion for creating order.

RWC Western Sydney is a market-leading commercial real estate agency, and we're on a mission to deliver high-quality services that exceed client expectations. We are seeking a highly organised, solutions-focused Executive Assistant to partner with our Managing Director, Peter Vines. This isn't just a support role—it's a dynamic pathway designed for someone who wants to take ownership, build trust, and have a tangible impact on our business.

This role is for an EA who thrives on eliminating bottlenecks and delivering "organizational calm" in a fast-paced environment. You'll be working closely with a visionary leader, and your ability to bring structure and consistency will be key to our shared success

This is a pivotal role that will require you to be a confident, outspoken, and solutions-focused partner. You'll be Pete's "right hand," providing high-level executive support and ensuring his schedule, inbox, and tasks are flawlessly managed.

• Inbox & Diary Management: Triage and manage the MD's inbox and calendar, ensuring meetings, property campaigns, and client commitments are prioritised and seamlessly executed.
• Executive Support: Anticipate needs, prepare documents, and coordinate tasks to remove bottlenecks and keep campaigns moving forward.
• Travel & Logistics: Manage travel, itineraries, and key event planning.
• Team Co-Ordination & Performance Tracking: Play an active role in helping Pete manage his team — from coordinating onboarding of new sales staff to supporting the tracking of performance and ensuring accountability across the group.
• Campaign Management: Monitor and push through bottlenecks in property campaigns that Pete works on, using our established systems and VaultRE) to ensure progress is visible and issues are escalated promptly.
• Confidentiality: You'll maintain discretion and confidentiality with all sensitive property, client, and business information.

You are a proactive, adaptable, and confident individual who can handle a wide range of responsibilities. You have prior experience as an Executive Assistant or in a senior coordination role and possess a strong track record of building trust and influencing others through credibility and consistency.

Key Qualities:

• Confident and Outspoken: You're not afraid to take initiative, suggest new solutions, and advocate for practical improvement
• Meticulously Organized: Your administration skills are top-notch, with meticulous attention to detail and time management. You are systems-oriented and thrive on creating order.
• High Emotional Intelligence: You can confidently deal with a variety of personalities and provide both encouragement and constructive criticism effectively.
• Credible & Trustworthy: Builds rapport quickly and influences others through consistency and reliability.

This is not a passive support role. It is an opportunity to work side-by-side with a visionary leader, gain exposure to the commercial real estate industry, and play a central role in the smooth running of a high-performing business. At RWC Western Sydney, we are deeply systems-driven and culture-focused, with a commitment to continuous innovation in how we operate and deliver results.

For an established professional with a proven track record, this role offers the ideal platform to apply your expertise and make a lasting impact. It's a chance to bring clarity, order, and momentum to a fast-paced environment while being recognised as a key driver of performance and culture. If you thrive on creating order, enabling performance, and driving impact, we'd love to hear from you.