Contracts Administrator

About Us:

From desalination plants providing clean water to Australian communities, to treatment facilities that return wastewater safely to the environment, Guidera O'Connor designs and delivers tailored solutions that make a real difference to people's lives.

Guidera O'Connor designs, constructs, and commissions:

• Water treatment plants
• Pumping stations
• Chemical dosing systems
• Filtration
• Odour control
• Desalination plants
• Aquifer storage and recovery
• Reuse systems.

We work with customers across Australia, including:

• Water authorities
• Local government
• Mining and resources companies
• Private asset owners
• Head contractors
• Engineering organisations.

Our business is founded on five guiding principles: Care, Integrity, Passion, Respect, and Future, each of which inform our collaborative, innovative, solutions-focused approach.

More than infrastructure, we deliver value, creating the systems that make safe, clean water possible for people and communities across the country, now and into the future.

About the Opportunity:

We are currently seeking an experienced Contracts Administrator to join our growing team to be based in Bibra Lake, WA. As the successful applicant you will prepare, review and contract manage all aspects of the head contracts and associated subcontracts and supply agreements for the organisation's projects. The role will work closely with project managers, clients and subcontractors/ suppliers to ensure contracts are executed accurately and on commercially competitive terms, all parties meet their contractual obligations, and any issues and disputes are raised and resolved promptly.

More specifically you will:

• Assist with tendering activities when required, with reviews of terms and conditions, preparation of contractual qualifications and input into commercial terms (including the financial model) and Head Contract negotiations
• Conduct all contract administration activities, such as identify contract management requirements, ensure contractual obligations are met in a timely manner, monitor contract securities and insurances and completion of contract close-out documentation
• Draft and prepare variations and all correspondence including notices of delay, extensions and other claims (including payment claims) for approval in accordance with the Authorities and Obligations Matrix, whilst maintaining the change register and other systems and procedures
• Proactively assess commercial and contractual risks and opportunities, identify and implement appropriate controls and escalate actual or potential issues or disputes to the Project Manager and the National Commercial and Procurement Manager
• Provide support to the Project Manager on contractual interpretation and rights and obligations under the relevant contract
• Prepare key subcontracts with the Procurement Specialist to ensure appropriate flow down from Head Contract, ensuring that risks and gaps are minimised and in consideration of subcontractor capabilities and scope of works.
• Effectively manage subcontracts through all phases to ensure subcontractor obligations are satisfied, including obtaining and monitoring securities and insurances, relationship management, claims/variations processing, completion and close out
• Assist with cost forecasting and invoicing for Head Contract and for subcontracts to ensure they are accurately maintained / issued, and any issues are appropriately escalated upon identification
• Prepare reporting on commercial and contractual performance periodically
• Assist dispute resolution processes as required

As our ideal candidate you will have:

• A bachelor's degree in business, law, construction, project management, quantity surveying or a related field or equivalent experience.
• Significant experience in contract administration, legal support, or a related role, preferably in the construction or an engineering related industry.
• Strong understanding of contract law, commercial and legal frameworks/pricing models, standard construction contract terms and negotiation strategies.
• Excellent written and verbal communication skills and an ability to build and maintain strong stakeholder relationships.
• Strong organisational and time management skills with the ability to manage multiple contracts and priorities.
• Attention to detail and an ability to identify risks or inconsistencies in contracts.
• High level of integrity and confidentiality coupled with strong problem-solving and an analytical mindset.

About our Benefits:

In return for your skills and experience, we offer you supportive colleagues and inspiring leadership, training & development opportunities, meaningful and interesting work all within a great culture and work environment.

More specifically they include:

• Free parking
• Site and office lunches provided
• Additional annual leave for service milestones
• 15 days' personal leave
• Generous Employee Referral bonus
• Regular celebrations of success and performance awards
• Company funded wellbeing program
• Paid Parental leave

At Guidera O'Connor we respect and value a diverse, inclusive, and belonging workforce. We strongly encourage applications from all people, regardless of age, sex, or culture. In line with our RAP, we encourage applications from Aboriginal and Torres Strait Islander people for all positions.

Please apply online but do feel free to contact a member of the P&C team on for any further information.