Junior Paralegal

About Us

At Griffith Hack, we're using the lens of IP to give clients a fresh perspective on markets, business opportunities, innovation and brands.

Beyond simply protecting IP, we help businesses grow through focusing on the outcomes that support commercial sustainability and innovation.

Part of the IPH Group, we are an established IP services firm with a long history and national presence. Our team is made up of high performing individuals and world class experts who seek to understand our clients' needs with curiosity and attentiveness. We are rapidly growing and are constantly seeking innovators to join us.

Who We Need

An exciting opportunity is available for a Junior Renewals Paralegal to provide efficient management and maintenance of our renewals function within our Trade Mark group.

This role requires an efficient, customer service focussed and organised person with the ability to work within a busy team. You will be responsible for effectively maintaining the renewals part of the records system, processing reminders and instructions, payment of fees and updating of records.

We are looking for an organised and efficient person that can work both autonomously and in a collaborative team environment. Often working to strict deadlines, the position requires someone who can prioritise and maintain a professional image and customer service focus.

Location: Sydney or Perth

Key Responsibilities

• Ensure the efficient management of local and foreign renewals including sending reminders, notifications and updating the internal database throughout the day.
• Act as a point of reference with 'Helpdesk' enquiries for both internal/external clients.
• Export and import case data between Inprotech on a weekly basis.
• Process instructions for payments, including invoicing/crediting clients.
• Liaising with both clients and lawyers and providing quality and accurate information at all times.
• Prepare client portfolio reports.
• Pro-actively assist with streamlining existing practices/procedures to create efficiencies within the Trade Mark Renewals team.
• Providing other general administrative tasks as required.

About You

Experience

• Experience in Intellectual Property preferred but not essential.
• Administrative experience preferred but not essential.
• Strong understanding of financial and billing processes preferred but not essential.

Skills & Attributes

• Intermediate technical skills in Microsoft Office products (Word and Excel).
• Able to communicate clearly with internal and external clients.
• Superior typing and data entry skills.
• Excellent customer service approach (internal/external clients).
• Excellent levels of attention to detail and accuracy.
• Excellent time management skills with the ability to effectively prioritise workload.
• Ability to follow procedures and existing processes to ensure all deliverables are completed accurately and within the required timeframe.
• High level of initiative and ability to self-manage.

Why Us?

At Griffith Hack, we take pride in being a leading IP services firm with a strong reputation for excellence, innovation and client service. We offer:

• A hybrid working environment that promotes flexibility and balance
• A values-led culture built around Collaboration, Excellence, Service, and Curiosity
• Ongoing training and professional development opportunities
• A diverse and inclusive workplace where your ideas are valued

How To Apply

If this role sounds like you, and you have work rights in Australia, we'd love to talk. Please apply using the link or email with:

• Your CV & Contact Details
• Why you are interested in this position

Please Note: This description is an indication of the minimum responsibilities required of the position. It is not intended to define specific duties or responsibilities, or to limit or modify the right of management to assign and direct the work of staff under supervision. It should not be taken to exclude other duties not mentioned that require a similar level of competency or to limit growth or change of responsibilities within the role over time to align to business needs.

Successful candidates will undergo a standard pre-employment screening as part of the hiring process within the IPH Group. This process may include verifying key information such as your identity, qualifications, references, and criminal history. By submitting your application, you acknowledge that you may be required to complete any necessary background checks relevant to the role. Kindly note that only shortlisted applicants will be contacted.