Legal Administrative Assistant

About the Role

This is an exciting Full-time Fixed term opportunity for a Legal administrative assistant to join our Perth office ending late May 2026. This role would suit a law student or career administrator with prior experience in a professional services environment.

As a Legal Administrative Assistant within our Federal Workers' Compensation team, you will provide support and assistance to the team through various responsibilities and tasks ensuring effective time management and key priorities are met in a timely manner.

What you'd be doing in this role:

• Day to Day administrative support to the respective teams of fee earners
• Day to Day general administration including but not limited to filing, scanning, data entry, mail management, courier bookings and database management
• Communication to key internal and external stakeholders in person, via phone and email correspondence including to the courts and clients
• Opening of new file matters in the CMS
• E-filing incoming and outgoing emails and documents
• Assisting with collating briefs to counsel and / medical experts as required
• Assist with general office maintenance when required including kitchen housekeeping
• Assisting the team with general administration including renaming in ActionStep, briefs and naming new file documents, adhering to client naming guidelines
• Assisting with client queries by phone and email
• General Office maintenance when required, including kitchen housekeeping

What we're looking for:

• Experience in a similar administrative role or Experience within a law firm environment
• Excellent oral and written communication skills
• Ability to work autonomously
• Strong attention to detail
• Strong time management and organisational skills
• Excellent interpersonal skills

Overview of HBA Legal

HBA Legal is a team of award-winning solicitors offering a highly competitive suite of legal and technical claims services to meet the needs of today's insurance marketplace. We have offices across the country in Perth, Sydney, Brisbane, Canberra, Melbourne and Newcastle.

We are an evolved legal services business, with a different approach to practice. Bureaucracy is long banished in favour of plain-English, responsiveness and flexibility. We apply creative thinking to bring expert solutions across legal challenges, claims, risk and business processing.

Why HBA?

We strive to create an environment where people can and do perform at their very best. They understand what we are creating, and they want to be a part of it, because they understand the difference that we make to our clients' lives. And where we succeed, we share the rewards and recognise people in ways that celebrate our achievements.

HBA is all about doing things differently. We challenge the stereotypes associated with traditional law firms in terms of our structure, management style and way of life. Creativity and innovation are at the heart of everything we do.

Learn more about life at HBA here:

What's in it for you?

• Relaxed office environment where you can "dress for your day"
• Structured mentoring and career development opportunities through internal and external training
• Enjoy your birthday off with friends and family with an extra day of birthday leave per year
• Fun nights out, team bonding events, and biannual parties (EOFY & Christmas) with the celebration of moments that matter throughout the year through our Culture Committee
• Health and Wellbeing: Employee Assistance Program with 24/7 complimentary counselling, nutrition, legal and financial advice. Corporate Headspace membership, and annual flu vaccinations
• Access to everyday discounts through our corporate discount schemes

Next steps

If you're interested in a career with HBA, then please apply to this vacancy via Seek or reach out to us directly at

Please know that as much as we would like to, we can't always get back to everyone. At this stage, only shortlisted candidates will be contacted.

We encourage people of all genders, Aboriginal and Torres Strait Islander people, people with disabilities and people with culturally and linguistically diverse backgrounds to apply for this role.

Please note: in order to comply with our regulatory obligations, all successful candidates must consent to HBA Legal conducting background checks (Police, Sanctions and ASIC)