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Administration & Competitions Coordinator
2 weeks ago
We're Hiring – Part-Time Administration & Competitions Coordinator
Based at Trinity Ford Stadium, Aumuller Street, Cairns
Approx. 15–25 hours/week | Immediate Start Available
Cairns Basketball Inc. is seeking a proactive and organised Part-Time Administration & Competitions Coordinator to support the smooth operation of our basketball programs and office functions. This is a fantastic opportunity to join a passionate team and make a meaningful contribution to community sport in Cairns.
About the Role
Reporting to the Competition Manager, this role involves a blend of general administration and hands-on competition coordination. The successful candidate will play a key role in managing office tasks, supporting some competition nights, and assisting in the delivery of quality experiences for our members.
Key Responsibilities
General Administration:
- Front desk and reception duties – greet visitors, answer phones and respond to email enquiries
- Manage venue bookings and room hire requests
- Maintain accurate data entry and digital/physical filing systems
- Process member registrations and maintain up-to-date records
- Assist with preparation of meeting documents and basic reporting
- Monitor compliance registers and internal documentation
- Support administrative needs of management and basketball program staff
Competitions Coordination:
- Assist with scheduling, draws, and results management for domestic competitions
- Liaise with clubs, referees, coaches, and volunteers
- Provide on-site support during competition nights – setup, enquiries, and troubleshooting
- Administration of Senior comp night.
What We're Looking For
Essential:
- Previous experience in administration or office support
- Excellent organisation, time management, and multitasking abilities
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Strong communication and interpersonal skills
- Ability to work independently and collaboratively
- Availability for 1-2 weekday shifts 2 evening shifts, with flexibility for occasional weekends
- A positive, community-focused attitude and willingness to learn
Preferred:
- Bookkeeping or data entry experience
- RSA (Responsible Service of Alcohol) certification
- Current First Aid Certificate or willingness to obtain
- Experience in a sporting organisation or not-for-profit setting
- Familiarity with Basketball Connect or similar systems
Why Join Us?
- Be part of a vibrant, community-focused basketball organisation
- Flexible part-time hours with potential to grow into a larger role
- Friendly and supportive team environment
- Contribute to both grassroots and representative basketball development
- Paid under the Sporting Organisations Award
Job Type: Part-time
Pay: From $27.17 per hour
Expected hours: 15 – 25 per week
Schedule:
- Afternoon shift
- Day shift
- Evening shift
Experience:
- Administration or Competition : 1 year (Preferred)
Work Authorisation:
- Australia (Required)
Work Location: In person
Application Deadline: 27/06/2025
Expected Start Date: 30/06/2025
