Legal Secretary/ Executive Assistant

2 weeks ago

Albury, New South Wales, Australia Police Association of Tasmania Full time $60,000 - $90,000 per year

Are you an experienced Executive Assistant/Personal Assistant in private practice or government and looking for a change? We have a bespoke opportunity on offer which will see you assisting the Principal and Senior Solicitors of the PAT Legal team. PAT Legal is an incorporated entity of the Police Association of Tasmania which provides legal services to members of the Police Association of Tasmania only. Areas of practice include crime, workers compensation, industrial and employment law.

About the Role

An exciting opportunity has arisen for an experienced Legal Executive Assistant to join our team in New Town, Tasmania. This role will support our small team of solicitors who specialise in a broad range of practices including crime, workers compensation, industrial and employment law. Duties of this role will include:

  • Undertake a wide range of legal focused clerical and administrative work including file management, opening, closing and archiving files, e-filing correspondence and documents, the preparation and compiling of court and other legal documents.

  • Undertake word processing, transcribing of audio material, preparation of correspondence and document production of a highly confidential nature.

  • Undertake data entry including the updating and maintenance of the legal practice database, and utilise the database tools for preparation of documentation.

  • Provide a high-quality standard of client service, both in person and by telephone, whilst ensuring the sensitive and confidential handling of enquiries, including attending to member enquiries, liaising with complainants and witnesses, the legal profession, courts and the police administration.

  • Undertake diary and travel management including booking appointments.

  • Undertake quarterly billing and prepare monthly reports for the PAT Executive.

  • Undertake time recording entries and management of file grant limits and grant extension applications.

  • Preparation of briefs to external firms and/or solicitors as maybe required.

  • Provide support to other areas within the Police Association of Tasmania as required.

About You

This role will suit a candidate with the following:

  • Applicants must hold permanent residency in Australia

  • Demonstrated experience working in the legal profession.

  • Previous experience in personal injury, criminal law and/or employment law highly regarded but not essential.

  • Experience using precedent, billing and file management programs.

  • Enthusiastic and proactive approach to work.

  • Ability to build strong internal relationships.

  • Highly organised with a strong attention to detail.

  • You use initiative and think on your feet, while working in a fast-paced environment.

  • You are highly motivated to achieve the best outcomes, while also maintaining strong attention to detail.

  • You have excellent written and oral communication skills, including the ability to communicate with people from a diverse range of backgrounds.

The Benefits

We offer a broad range of benefits to our people including:

  • A firm laptop to support our agile working model

  • Flexible working arrangements including working from home and accrual of time in lieu subject to agreement with PAT Legal requirements

  • Well-developed and structured mentoring, as well as internal and external training to assist with development

  • Friendly and modern office environment in New Town

  • Access to free off-street parking

  • Opportunities for career growth included business funded training courses

  • Paid parental leave entitlements

  • Access to Police Association of Tasmania member benefits.

The role is full time, however candidates who are part time are encouraged to apply as job-sharing may be considered. You will be employed as a employee of the Police Association of Tasmania working for PAT Legal Pty Ltd. The PAT is a long established entity having celebrated its 100 year anniversary in 2023.

To apply please send a cover letter addressing your suitability with the requirements of the position and CV to [email protected]. Applications without a cover letter will not be considered.

Applications for this position close on 18 July 2025.

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