Construction Project Administrator

17 hours ago

Melbourne, Victoria, Australia Patterson Homes Full time $60,000 - $85,000 per year

Construction Project Administrator

Patterson Homes – Carrum, Melbourne

Salary: Up to $85,000 + superannuation + KPI bonus incentives

About Patterson Homes

Patterson Homes is a family-owned builder with over 25 years' experience delivering new homes, duplexes, townhouses, and multi-unit developments across South East Melbourne.

We've built our reputation on attention to detail, quality craftsmanship, and a personalised approach that puts our clients first. Working closely with leading local architects, we offer a complete design-and-build service — from concept to completion — giving our clients confidence, peace of mind, and homes they're proud of.

About the role

We are seeking a
Construction Project Administrator
to take charge of the contractual, administrative, and compliance side of our residential projects.

This is more than just an admin role — it's a key stepping stone in our business. We're looking for someone who genuinely cares about clients, takes ownership of their work, and wants to build a long-term career with us. For the right person, there are clear opportunities to grow into broader operations and project leadership roles.

Key responsibilities

  • Coordinate new build projects through town planning and demolition stages.
  • Act as the key point of contact for new and existing clients.
  • Secure required permits across all pre-site phases.
  • Review drawings, specifications, and colour selections for accuracy and consistency.
  • Work with certifiers and consultants to obtain approvals and supporting documents.
  • Liaise with project managers, architects, engineers, and consultants; coordinate meetings and agendas.
  • Prepare, review, and manage HIA contracts and supporting documents.
  • Maintain contract records including variations, amendments, and compliance documents.
  • Track project timelines, obligations, and ensure contractual compliance.
  • Participate in project close-out processes including warranties, documentation, and client handovers.

Skills and experience

  • Proven experience in a similar role within residential building and multi-unit developments.
  • Understanding of town planning processes, development applications, and local council regulations.
  • Ability to read and interpret architectural and engineering plans.
  • Excellent organisational skills with the ability to manage multiple projects and deadlines.
  • Strong communication skills — professional, client-focused, and proactive.
  • Proficiency with contract management systems, project management software, and MS Office.
  • A growth mindset — proactive, eager to learn, and looking to step up into bigger responsibilities over time.

Benefits and perks

  • Competitive salary up to $85,000 + superannuation.
  • KPI-based incentive package that rewards accountability and results.
  • Regular salary review periods.
  • Clear career development pathway within a growing domestic building company.
  • Supportive, down-to-earth team where people are at the heart of our success.
  • Long-term stability with a trusted builder in Melbourne's South East.

How to apply

If this role sounds like you, please apply with your resume and short cover letter today to Michelle Phillips -

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