Administration Support

Want to elevate your career to a Higher Altitude?

We have an exciting opening for an enthusiastic Admin Support

to coordinate our busy catering centre

Come and join our award winning team at Darwin Airport.

At dnata catering & retail, the sky's truly the limit

BOTH FULLTIME OR PART TIME OPTIONS AVAILABLE.

What does a typical day look like?

An interesting and varied role awaits, responsible for the timely provision of effective and efficient administrative support to the Darwin Operations team, in particular the local and national Food Safety & Compliance team, HSE team, and Business / Unit Managers.

The Admin Support role will assist with various administrative tasks to help the smooth running of our day to day operations including light accounting and invoice reconciliations, coordinating incoming and outgoing mail/couriers, office stationary orders, coordinating emails, meetings and visitors to our Darwin site, assistance with audits, HR requests, and general office reporting as required.

In a nutshell your responsibilities are:

• Responsible for the financial control of petty cash, petty cash and card reconciliations, cheques and banking.
• Accounts Assistance including coordination of client billing, liaising between the Head Office, travel and expenses support.
• Greet visitors, ensuring security protocols are followed, ensuring a positive experience, managing and coordinating meeting rooms.
• Coordinate incoming and outgoing mail, booking and handling of couriers and packages.
• Responsible for ordering, receiving, stock and distribution of office supplies.
• Assist with the organisation and implementation of calendared events, charity days or cultural celebrations for the port.
• Assist with ad hoc Human Resource requirements, including allocation issuing and safekeep of keys and lockers, monitoring of annual police clearance renewals, licenses and staff accreditations.
• Liaise with our wider People & Culture team to provide welcome packs and induction training.
• General office administration duties, emailing, data entry, scanning and filing and distribution of communications.
• Manage any external catering requests from charter flight companies
• Assist with any general reporting or audit checklists as requested

What do you need to be successful in securing this role:

• Demonstrated success in a similar role.
• Proficient at MS Office (Outlook, Word, Excel and PowerPoint).
• Generalist administration and accounts experience
• Good attention to detail and excellent time management.
• Excellent communication skills, self-motivated with the ability to work independently and as a team.
• Able to multitask and adapt to a changing environment.
• Prior experience in a manufacturing environment ideal but not essential.

What's in it for you?

• Be part of a close knit & dedicated team that is committed to safety.
• Competitive salary.
• Opportunity to work Fulltime or Part Time (4 days a week pro-rata)
• Free onsite parking, daily staff meals, and uniform.
• 5 weeks Annual Leave per 12 months service.
• Discounts at hundreds of retailers (such as Woolies, Caltex and JB-HiFi), discounted health insurance and wellbeing resources including online exercise classes.

About Us:

We are Australia's largest and most admired inflight catering and retail partner. Specialising in inflight catering and retail, food manufacturing, and airport lounge management, our group of diverse brands enables us to deliver extensive service capabilities.

Chosen by many of the world's top airlines, we operate 16 facilities across 10 cities and employ over 4,000 people who help us to produce over 64 million meals, and service more than 250,000 flights, each year.

Parent company dnata – part of the Emirates Group – is one of the world's largest air services providers. Offering ground handling, cargo, travel, and inflight catering and retail services, dnata ensures the aviation industry operates smoothly and efficiently.

Want to know more about dnata catering and our global businesses? Visit our Australian careers website and watch a short video here:

Does this role sound perfect for you? If so, we want to hear from you.

Please apply using the link below & upload your resume, along with short cover letter outlining your skills, experience & why you would like to join the dnata catering family.