Executive Assistant – 11-Month Maternity Leave Cover

Job Title: Executive Assistant / Office & Business Manager (11-Month Maternity Leave Cover)

Location: Geelong – On-site

Job Type: Full-time, Fixed-Term (11 months)

Salary: Competitive, based on experience

Industry: Property Valuation / Professional Services

Preston Rowe Paterson (PRP) is a trusted name in the property valuation industry, known for delivering accurate, independent, and timely valuation services across residential, commercial, industrial, and specialised asset classes. With a strong client base and a commitment to integrity and professionalism, we're proud of our collaborative culture and reputation for excellence.

We're currently seeking an experienced and reliable Executive Assistant / Office & Business Manager to join us on an 11-month fixed-term contract to cover maternity leave, starting early November. This is a critical role supporting our managing director & leadership team and keeping our operations running smoothly—perfect for someone who enjoys variety and responsibility.

This is a unique, hybrid role combining high-level executive support, office management, and light business operations. You'll work closely with the Managing Director and senior valuers to streamline workflows, manage the office environment, and support business-critical functions like HR & Compliance.

Contract Duration: 11 months, with a handover period at the beginning and end of the contract to ensure a smooth transition.

Executive Support

• Manage the calendar, inbox, and travel schedule of the managing director
• Coordinate meetings, minutes, and follow-ups across leadership and client groups
• Act as a key liaison between the managing director and staff, clients, and stakeholders

Office & Operations Management

• Oversee the day-to-day operations of the office, ensuring a professional and well-functioning environment
• Support internal teams, helping with schedules, deadlines and communication to ensure smooth workflow
• Manage office supplies, equipment, and relationships with service providers
• Ensure the team has the tools, systems, and support they need to perform at their best
• Organise business travel, accommodation and events

Business Support

• Assist with onboarding of valuers and admin staff, including IT setup and induction packs
• Manage HR-related tasks such as employee records, leave tracking, and compliance with workplace policies
• Maintain compliance records, accreditation renewals, and company registers
• Support internal bookkeeper with accounting tasks such as invoicing, expense reconciliation, and accounts assistance when required
• Monitor job tracking systems (e.g. ValEx) and ensure data accuracy and workflow efficiency
• Help identify and implement process improvements across the business
• Support key business projects and initiatives, helping manage timelines, resources and deliverables

You're a highly organised, adaptable, and discreet professional who can manage multiple priorities while maintaining attention to detail. You enjoy working in a tight-knit team and understand the nuances of a professional services environment—especially one with external clients and industry compliance.

You'll Bring:

• Experience in an Executive Assistant, Office Manager, or Business Support role
• Experience in (or an understanding of) the property, valuation, or professional services industry
• Excellent written and verbal communication skills
• Strong organisational and problem-solving abilities
• High proficiency with Microsoft Office (Word, Excel, Outlook) and confidence with picking up external systems (such as ValEx)
• A proactive, no-task-too-small attitude and strong professional discretion
• Prior experience supporting compliance, HR, or finance processes is a plus

• Step into a pivotal role during a key period for the business
• Work closely with experienced leaders in a collaborative and professional environment
• Gain valuable experience in a respected and growing firm
• Flexible hybrid working arrangements available
• Competitive salary and modern office in Geelong

If you're ready to take on this dynamic fixed-term opportunity and contribute to the success of our business during this period, apply now with your resume and a cover letter highlighting your relevant experience and why you're a great fit for this role.