BMS Project Manager

The Company

Established in 1997, today VAE Group is one of Australasia largest commercial HVAC solutions companies with over 390 employees across 12 office locations in Australia, New Zealand and Papua New Guinea. Our growth and success are built on providing Smarter HVAC Solutions with a promise of 'Built in Certainty' every time. With a reputation for delivering top-notch solutions, we thrive on teamwork, growth, and a little fun along the way. We pride ourselves in trust, integrity and innovative expert staff which together deliver outstanding results and live our brand's values of Energy – Synergy – Success.

What we offer

• Car allowance
• Laptop, Mobile Phone
• Uniforms
• Referral bonus
• Discounted Private Health Insurance
• Financial Wellness Programs
• Hands on training and development through great projects
• Great team culture – team sports, regular social activities, family friendly
• Strong Safety Focus
• Employee Assistance Program (EAP) – immediate family included
• Free parking onsite

The Role

Based in Artarmon, Sydney, and reporting to the Technology Operations Manager, the BMS Project Manager is responsible for overseeing BMS projects from Sales Handover through to the end of the Defects Liability Period. Managing projects valued between $100k and $5M, the role spans internal VAE mechanical works, commercial buildings, government projects, refurbishments, and wet concrete installations. You will work closely with a wide range of stakeholders—including Construction Managers, Contractors, Builders, Consultants, and internal VAE teams—to ensure seamless project delivery and execution.

Your day-to-day responsibilities in this role will include but are not limited to:

• Lead end-to-end project delivery across all phases—from scope and design to commissioning and close-out
• Manage project scope, schedule, budget, quality, and customer satisfaction
• Coordinate internal teams and external stakeholders to ensure timely and effective project execution
• Plan and track project progress, providing regular updates and status reports
• Oversee procurement activities, including supplier and subcontractor negotiations
• Prepare key documentation such as RFIs, submittals, and construction correspondence
• Ensure commissioning, testing, and final tuning are completed, documented, and aligned with project milestones
• Ensure compliance with engineering standards, PM methodologies, and contract requirements
• Manage risks and implement mitigation strategies to address technical and commercial challenges

What we are looking for

To be considered you will have worked in a similar role previously where you will also be able to demonstrate the following:

• Proven project management in the construction industry is mandatory (3+ years preferred)
• Tertiary or trade qualification in Mechatronics, Electronics, Mechanical, Electrical, Controls Systems, or similar
• Building Services experience
• Formal Project Management training is preferred
• Demonstrated ability to effectively read and interpret construction drawings, specifications and contract documentation.
• Strong financial acumen, with experience in managing budgets, forecasting, and reporting
• Strong leadership and team management skills, with the ability to develop and mentor a team
• Excellent communication and interpersonal skills, with the ability to build strong relationships with clients and stakeholders
• Excellent Team player as well as able to work independently.
• Highly proficient in all MS Office applications, especially MS Project
• Valid Drivers Licence
• Construction Induction - White card

Culture

Most importantly the candidate will be able to demonstrate how they work within the VAE company values of Energy, Synergy and Success. We are proud of the VAE Group culture and it is key to the company's significant growth & low employee turnover.

Diversity and Inclusion

At VAE we commit to building and fostering an inclusive culture that promotes and values diversity. We provide equal opportunities for great people from variety of backgrounds & cultures as we believe our diverse and engaging workforce drives innovation.

We're searching for like-minded people that complement our core principles and company culture. If problem-solving and innovation are motivational to you, a career with VAE Group will provide these opportunities – apply and join us today