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Construction Admin Assistant

2 weeks ago

Karratha, Australia Bechtel Corporation Full time $60,000 - $90,000 per year
Requisition ID: 285312
  • Relocation Authorized: National - Camp
  • Telework Type: Full-Time Office/Project
  • Work Location: Karratha WA

Extraordinary Teams Building Inspiring Projects

Project Overview

Job Summary

Major Responsibilities
  • Provide general administrative support to area
  • Meet regularly with manager(s) to be informed of key issues and coordinate workload.
  • Coordinate travel arrangements (domestic and international) and prepare detailed itineraries as needed. Assist team members with expense reports through Concur.
  • Independently schedule and reschedule appointments based on manager's commitments and priorities providing adequate detail to individual items.
  • Organize office for meetings, training, or employee events.
  • Create and organize presentations or materials needed for meetings.
  • Coordinate special activities and programs with manager's input and approval.
  • Manage department meeting and catering requests per site procedure
  • Compose routine correspondence.
  • Process project correspondence, conference notes & meeting minutes and action items log. Review all deliverables for quality.
  • Coordinate internal office moves
  • Maintain files. Use electronic document management system to electronically manage project documents.
  • Order supplies via Site Manager Admin Assistant
  • Assist with the preparation or updates related to project procedures related to Administrative Services.
  • Other duties assigned by Area Manager .
  • Previous Bechtel experience in similar position preferred.

Required Knowledge And Skills
  • Intermediate to advanced skills in Microsoft Office Suites
  • Working knowledge of Concur
  • Working knowledge of Aconex or electronic document management systems
  • Excellent oral and written communication skills
  • Strong organizational skills; detail oriented
  • Experience interfacing with executive management and customers
  • Able to handle highly confidential information
  • Must be able to work independently

Additional Information

Total Rewards/Benefits

Diverse Teams Build The Extraordinary

Bechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Applicants with a disability, who require a reasonable accommodation for any part of the application or hiring process, may e-mail their request to