Administration Assistant

Work Type: Fixed-term - Full-time

Salary: Salary not specified

Grade: Education Support - Level 1, Range 3

Occupation: Administration

Location: Loddon Mallee - Campaspe

Reference:

Kyabram P-12 College is a co-educational school located approximately 200 km north of Melbourne, in the rural township of Kyabram on the western edge of the Goulburn Valley, midway between Echuca and Shepparton. Enrolment numbers have remained stable at approximately 920 students, with six percent of students with English as an additional language and seven percent are Aboriginal or Torres Strait Islander. Our Student Family Occupation (SFO) index is and our Student Family Occupation and Education (SFOE) Index is Our staff consists of 136 EFT staff which include 3.0 principal class, 99 teachers, and 34 education support staff.

We offer a seamless journey from the start of a student¿s schooling experience to the completion of their secondary education be it in the VCE University Placement (UP) pathway or VCE Vocational Major (VM). Our dedicated teaching team focus on the learning and wellbeing of every student. The college aims to equip all students to approach their futures with spirit and confidence. We foster the partnership between students, parents/ carers, staff, and the broader community. We teach and encourage every student to:

Be respected and respectful as an individual.

Be tolerant and nurture individual diversity.

Make the most of their opportunities to learn in an innovative, challenging, and inspiring education environment.

Demonstrate a high degree of personal responsibility and accountability.

We strongly value our community relationships with emphasis being placed on the College values of Respect, Responsibility, and Community.

We have implemented SWPBS (School-wide Positive Behaviour Support) in the college which is an evidence-based framework designed to help schools create positive, safe, and fair settings where students and teachers can thrive. It focuses on teaching and encouraging positive behaviour, supporting all students, and providing extra help to those who need it.

A comprehensive curriculum P-12 is enhanced by well documented units of study delivered within the college pedagogical model. The college curriculum offers a wide range of subjects at VCE and has a well-established Applied Learning program which continues to be a leader in its field, providing support and guidance to other schools. The College also offers students an extensive range of VET subjects which can be accessed from Year 10 into Year 12. The college is a Registered Training Organisation (RTO), and have been able to support a wide range of career choices for students.

SC1 Demonstrated ability to work independently, flexibly and constructively in a team ensuring the continuous and efficient operation of the work environment. The ability to work creatively and proactively to enhance work systems, practices and relationships

SC2 High level organisational skills with a demonstrated ability for effective time management, establishing priorities, procedures and guidelines.

SC3 Capacity to undertake routine support tasks across a range of functions in one or more work areas within a school environment, i.e. enrolment procedures, student attendance, accounts receivable/payable.

SC4 Demonstrated proficiency in the use of office systems such as Cases21and the ability to use spreadsheets and data bases, e.g. excel. Workable knowledge and experience in using the schools communication platforms, Google, Compass, Facebook and Instagram would be highly desirable.

SC5 Demonstrated capacity to effectively navigate unexpected challenges, demonstrating flexibility and resilience in meeting the evolving needs and circumstances within a school environment.

[Attendance requirement for this position]

Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.

This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.

An education support class position supports the educational services being provided to students but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

Applications close Tuesday 23 September 2025 at 11.59pm

Posted

10 September 2025