
Administration Officer
6 hours ago
**Position Title**:Administration Officer - Client Services Support
**Classification**:HS1
**Salary range per hour**:$29.57 + casual loading + superannuation + generous salary packaging options
**Employment Type**: Casual
**Award**:Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest Employers) Enterprise Agreement 2021-2025
**Role description**
The Administration - Corporate Services role is responsible for delivering high-level administrative support to the Corporate Services team. This position plays a key part in ensuring smooth day-to-day operations across a range of functions, requiring strong attention to detail, excellent communication skills, and a commitment to providing quality service in a professional and respectful manner.
**Key Responsibilities**
- Provide courteous, compassionate service to patients, residents, visitors, and staff, maintaining dignity, confidentiality, and respect at all times.
- Answer and transfer incoming phone calls efficiently; take and relay accurate messages.
- Respond to in-person and telephone enquiries at the ward or reception area in a friendly and professional manner.
- Perform front desk cash handling duties in accordance with established procedures.
- Support the coordination of transport and fleet bookings.
- Assist with appointment scheduling and related administrative tasks.
- Order and manage consumables following organizational procurement guidelines.
- Deliver a broad range of administrative support services across the IDHS Organisation as needed.
- Assist in preparing employee rosters and review them with Team Leaders.
- Review employee timecards in KRONOS each fortnight to prepare for approval.
- Accurately enter and maintain employee rosters in the KRONOS system.
- Organise meetings and take clear, professional minutes when required.
- Respond promptly and professionally to internal and external queries.
- Support the management and filing of medical records, including:
- Completing and verifying patient admission documentation, including consent and election status forms.
- Entering accurate patient admission data into the patient management system.
- Maintaining inpatient medical records, ensuring timely assembly and return of discharged files.
- Assisting with monthly file collection for the Health Information Manager and completing filing post-coding.
- Carry out additional duties relevant to the position and aligned with the employee's qualifications, skills, and experience.
**_Please refer to the relevant attached position description and address the key selection criteria on your cover letter when applying._**
**Culture and Benefits**
IDHS prides itself on being an employer of choice and on the support and supervision provided to its staff.
We can offer you the following:
- Generous salary packaging options including access to novated leasing to use pre-tax dollars for a car and associated expenses
- A welcoming & supportive culture
- Dynamic multidisciplinary team
- Professional development opportunities
- On-site parking
- Employee Assistance Program
- _
**For further information about this position, please contact Aaron Baker
- Finance Manager on 03 54 317 033 or Kirsten Ward - Accountant & Administration Team Leader on 03 5431 7045.**
**How to apply
-
Administration Officer
6 hours ago
East Loddon Shire, Australia Dhelkaya Health Full time**Position Title**:Administration Officer - Client Services Support **Classification**:HS1 **Salary range per hour**:$29.57 + superannuation + generous salary packaging options **Employment Type**: Ongoing part-time 40**hours per fortnight **Award**:Health and Allied Services, Managers and Administrative Workers (Victorian Public Sector) (Single Interest...
-
Administration Officer, Offender Services
1 week ago
East Loddon Shire, Australia Department of Justice and Community Safety Full time**Utilise your Administrative expertise to provide support and advice to Corrections Victoria within Loddon Mallee Region Prisons**: - **An Ongoing, Full-Time opportunity to work with a high-performing and passionate team in the Victorian Public Service**: - **VPS Grade 2: $58,539 - $75,175 plus superannuation.** **About the Business Unit**: Located at...
-
Administration Officer, Offender Services
1 week ago
East Loddon Shire, Australia Department of Justice and Community Safety Full timeLocation: North West Region | Loddon Job type: Full time Organisation: Department of Justice and Community Safety **Salary**: $58,539 - $75,175 Occupation: Administration/Secretarial Reference: VG/6710DECEMBER2024 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their...
-
Electorate Officer
1 week ago
East Loddon Shire, Australia Victorian Government Full time**Overview**: **Work Type**:Ongoing - Full-time **Salary**: $95,433 - $105,900 **Grade**:Grade in advertisement **Occupation**:Administration **Location**:Loddon Mallee **Reference**:VG/150825 The Department of Parliamentary Services provides support to all Members of Parliament for the recruitment and selection of their staff. On behalf of Martha...
-
Business Support Officer
1 week ago
East Loddon Shire, Australia Department of Justice and Community Safety Full time**Provide administrative support across the Loddon Prison and Middleton Vocational Services branch**: - **Fantastic ongoing opportunity with career progression and developmental opportunities**: - **VPS Grade 3: $79,122 - $96,073 plus superannuation** **About Us**: The Business Support Officer is part of the Loddon Prison and Middleton Vocational Services...
-
Justice Officer
2 days ago
East Loddon Shire, Australia Department of Justice and Community Safety Full time**Ongoing, Full-Time opportunity with a small team based in Castlemaine**: - **Large range of career progression and developmental opportunities within the department on offer to existing employees**: - **9-day fortnight**: - **VPS Grade 2: $60,295 - $77,430 plus superannuation** **About Us**: The Department of Justice and Community Safety comprises of...
-
Justice Officer
1 week ago
East Loddon Shire, Australia Department of Justice and Community Safety Full time**Overview**: **Work type**:Casual **Salary**:Salary not specified **Grade**:VPSG2 **Occupation**: Administration/Secretarial **Location**: Loddon **Reference**: VG/3366S040MAY2025 At the Department of Justice and Community Safety, we’re looking for people who want to make a difference. People who take pride in their work. People who get things done....
-
East Loddon Shire, Australia Court Services Victoria Full timeThis is an Aboriginal Designated Position, classified under 'special measures' of section 12 of the Equal Opportunity Act 2010. Only Aboriginal and/or Torres Strait Islander people are eligible to apply. **About Us** Court Services Victoria provides corporate services and facilities to support the performance of the judicial, quasi-judicial and...
-
Justice Officer
2 weeks ago
East Loddon Shire, Australia Department of Justice and Community Safety Full time**Utilise your Accounting expertise to provide support and advice to Corrections Victoria at Loddon Mallee Region Prisons**: - **Two Ongoing, Full-Time opportunities to work with a high-performing and passionate team in the Victorian Public Service**: - **VPS Grade 2: $58,539 - $75,175 plus superannuation.** **About the Business Unit**: Corrections...
-
Justice Officer
1 week ago
East Loddon Shire, Australia Department of Justice and Community Safety Full time**Utilise your service delivery expertise to provide support and advice to the **Corrections Victoria** branch**: - **Ongoing, Full-Time** opportunity to work with a high-performing and passionate team in the Victorian Public Service**: - **VPS Grade 2: $**58,539 - $75,175** plus superannuation.** **About Us**: Corrections Victoria is responsible for the...