Administrative Assistant

Administrative Assistant

• Permanent Part Time | 5 days per fortnight | Experience work-life balance
• GEM/ | Peter James Centre
• Work within a friendly, welcoming and inclusive team focused on the care of patients in their own homes

Eastern Health

Eastern Health is one of Melbourne's largest public health services. We provide a range of emergency, surgical, medical and general healthcare services and have a proud history of serving a diverse community.

Our Employee Value Proposition is "Being a part of Eastern Health means belonging to a welcoming team of healthcare experts".

This statement aligns with our promise to our communities, patients, consumers and staff that we will be HEALTHIER TOGETHER. Bolder than a vision for the future, our promise calls us to action. We know that working together is the only way we can achieve what is necessary for a healthier future.

About the role

The GEM/ program delivers hospital-equivalent care to patients in the comfort of their own homes. This includes medical, nursing, and allied health services, with a strong focus on patient-centered care. The team is friendly, inclusive, and hard-working, and places great value on collaboration and respect. 

The Administrative Assistant is a critical member of the GEM/ team, providing high-level administrative and patient centred support to ensure the smooth coordination of care. This role works closely with the Clinical Coordinator and supports both staff and patients in the service. 

About you 

To be successful in this role you will possess:

• Year 10 English written and spoken  
• Computer competent with proven working knowledge of Patient Management Systems, Microsoft Office, specifically MS Word, Excel, Outlook/Exchange
• Advanced telephone and clerical skills 
• Ability to provide quality customer service in a friendly and professional manner
• Demonstrated high level of verbal communication and interpersonal skills
• Demonstrated organisational and time management skills 
• To have an interest in working in a patient-centered environment
• Demonstrated ability to work as part of a multidisciplinary team 

Healthcare workers are strongly recommended to follow COVID vaccination recommendations provided in the Australian Immunisation handbook (based on ATAGI advice). Seasonal vaccination against influenza is a mandatory requirement of this role and an offer is conditional on this being up to date prior to employment.

What we offer

Eastern Health offers a variety of fantastic Employee Benefits, view the extensive range here

• Mentor and Shadowing program 
• Access to discovery days across our 50 sites 
• Study and professional development leave 
• Friendly & supportive teams
• Commitment to Diversity, Equity and Inclusion 
• Fitness Passport for work-life balance 
• Employee Assistance program accessible for you and your loved ones 
• Flexible working hours and excellent entitlements 
• Salary packaging options and an employee benefits scheme 
• Access to Private Health Insurance offers 
• Digital upskilling, such as excel and Power-Bi training 
• Cafes at all of our Hospitals 

Next Steps

Apply online if you feel we are a good match, you have the skills and qualities to make a difference, and are eligible to work in Australia.

We review all applications when we receive them, and we notify unsuccessful candidates.

If you are shortlisted, we will be in touch to arrange an interview, and you must complete a National Police Check.

Good to know:

• We are an equal opportunity employer and actively promote equality for people of all races, ethnicities, gender identities, sexual orientations, and for people living with disability – within the communities we serve and our Eastern Health team.
• We provide a culturally safe and welcoming environment for Aboriginal and/or Torres Strait Islander employees.
• As a child-safe organisation, we ensure child safety and wellbeing is embedded in our everyday culture.
• Vaccination and screening for immunity to vaccine-preventable disease is a mandatory requirement of this role.
• Advertising may end before the closing date.
• We do not accept recruitment agency application

If you are a current Eastern Health employee please ensure you log in with your internal Eastern Health account to apply for this or other roles.

Please click here for position description link

Contact Person: Marama Robinson

Contact Number:

Contact Email:

Job Posting End Date: 07/12/2025

Need help submitting your application?

Just contact the Hiring Manager in the advertisement or call the Talent Acquisition Team on Option 1) | Medical Workforce Unit on [TA for Non Medical roles, MWU for Medical roles]

Click Here for the Candidate Guide also for help in our recruitment process

Our Values in Action:

Respect for all | Safe always | Partnering in care | Learning and improving every day