Project Administration Support Officer

Administration

Brisbane

Contract or Temp

Icon Group

Key Details:

• Employment: 12-month contract, full-time.
• Location: Icon Group Head Office, South Brisbane. Hybrid-work available.
• Who should apply: Experienced office or project administrators. Prior experience in the construction industry will be highly regarded.

At Icon, You Can

We're looking for a highly organised Project Administration Support Officer to join the Development and Delivery team at Icon Group. This role is ideal for someone who thrives in a fast-paced environment and enjoys supporting multiple projects simultaneously.

At Icon, we're growing, and what we do matters to more people every day. Every role here holds a strong contribution to the care provided. When you choose a career with Icon, you help change lives for the better.

Visit ;to read the stories of our incredible people.

What You'll Do:

In this role, you'll work closely with internal and external stakeholders, including construction and design teams to provide essential coordination and administrative support across multiple projects.

Key responsibilities include:

• Coordinate: project meetings, prepare agendas, and accurately record minutes.
• Prepare: documents, reports, and professional correspondence.
• Assist: with contract administration, including processing invoices and claims.
• Maintain: registers for variations, RFIs, and progress claims.
• Organise: project documentation management to ensure compliance, accuracy, and accessibility.

What We're Looking For:

Things don't always go according to plan, and project environments can be fast-paced and unpredictable, with shifting priorities and tight deadlines. We're looking for someone who thrives under pressure, adapts quickly, and can confidently manage multiple tasks at once.

In return, we offer genuine career progression opportunities, including pathways to permanent positions and training to transition into project management roles.

Essential requirements:

• Minimum 5-years' experience in project or office administration.
• Advanced skills in Microsoft Office and document management.
• Excellent communication and stakeholder engagement skills.
• Strong organisational ability and attention to detail.
• Ability to manage multiple priorities in a dynamic environment.
• Australian working rights, valid for at least 12-months from date of employment.

Bonus points for:

• Qualifications in business, contract administration or project management.
• Experience in health, construction, or infrastructure projects.
• Familiarity with Bluebeam or Procore software.

Some Benefits You'll Enjoy

• Access to Novated Lease Options: Pay for your car, rego, insurance, fuel, and servicing with pre-tax earnings – potentially saving you thousands
• Rewards Portal: Discounts and cash-back on experiences, travel, dining & shopping.
• Fitness Passport Program: Gain unlimited access and great value across an extensive choice of fitness facilities.
• Employee Assistance Program: Access confidential external counselling and support services. Talk about work, money, family and everything in between with extensively trained professionals.
• Paid Parental Leave and Purchasable Annual Leave: Supporting you both personally and professionally.

About Icon Group

Icon Group is a leading integrated cancer care provider with a global reach across Australia, New Zealand, ASEAN, Mainland China and the United Kingdom.

Icon is built on a strong but simple mission - to deliver the best care possible to as many people as possible, as close to home as possible. The group brings together all aspects of quality cancer care including medical oncology, haematology, radiation oncology, research, theranostics, pharmacy and compounding to deliver a truly integrated, end-to-end seamless service for cancer patients. With more than 3,500 team members, a network of 350 plus doctors, over 55 cancer centres, six compounding facilities and operational support of 70 plus pharmacies, Icon is delivering world-leading care and helping address the global cancer burden.

For more information visit and follow Icon Group on LinkedIn at

To Apply

Please attach a resume and cover letter showing us why you'd love to join us, and what makes you a great fit for the role.

Pre-Employment Health Requirement

Icon is committed to managing the risk of transmission of specified vaccine preventable diseases (VPDs). Certain roles may require the successful candidate to show evidence that they have been vaccinated against or are not susceptible to specified VPDs.