PA/ Team Administrator 65K

4 days ago

Greater Melbourne Area, Australia Village Well Full time $65,000 per year

Village Well Job Opportunity

Location:
147 Cecil Street, South Melbourne

Employment Type:
Full-time

Reports To:
Directors

Wage:
$65,000 + super

About Village Well

Village Well is Australia's first Regenerative Placemaking consultancy. Having bought Placemaking to Australia over 35 years ago, Village Well is a creative and innovative business that looks at creating better solutions for people, place and the planet. Our studio, 'The Well,' is a multidisciplinary team who are passionate and caring. We are looking for someone to join our team who can support the great work we do whilst contributing to our culture and creating a better world for everyone.

About the Role

We are seeking a highly organised, creative, and proactive individual to join our team as an PA/Team Administrator. This role is ideal for someone who thrives in a dynamic environment, enjoys wearing multiple hats, and has a strong balance of administrative efficiency and creative flair. You will be working with a group of creative individuals in making a better world for all.

You will provide personal and administrative support for our directors while also playing a key role in creating marketing content, supporting business administration, and developing engaging presentations and pitches.

Key Responsibilities

Personal & Administrative Assistance

Manage calendar, appointments, travel arrangements, and email correspondence

Assist with task prioritisation and daily scheduling

Organise meetings, take notes, and follow up on action items

Support with personal errands and ad hoc tasks as required

Work efficiently to achieve deadlines and work goals.

Content Creation

Draft and edit social media posts, newsletters, blog content, and website copy

Support in creating visually engaging content using graphics tools (we use primarily Adobe Suite)

Help maintain brand voice and consistency across platforms

Assist in researching industry trends and audience insights

Pitches & Presentations

Assist in writing and designing compelling pitch decks, proposals, and presentations

Supporting the Directors in putting proposals together

Collaborate on structure, storytelling, and visual layout

Maintain and update pitch and presentation templates

Support with printing, formatting, or submitting documents as needed

Skills & Experience

2+ years experience in a similar assistant, communications, or marketing role

Strong organisational and time-management skills

Excellent written and verbal communication abilities

Proficiency in Google Workspace

Comfortable with design and content tools like Adobe InDesign

Experience in creating decks or proposals a strong plus

Creative thinker with a can-do, proactive attitude

Friendly and caring nature and customer centric.

Nice to Have

Background in media, communications, design, or marketing

Basic video editing or social media management experience

Familiarity with branding, storytelling or strategic communications

Proven experience as a PA, executive assistant, or administrative support role

What You'll Gain

Exposure to a diverse and fast-paced work environment

Opportunities to contribute creatively and strategically

A chance to work closely with a founder/director on meaningful projects

Flexibility, autonomy, and professional growth opportunities

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