
Facilities & Events Coordinator
1 day ago
We're looking for an energetic and detail-oriented Events & Facilities Coordinator to join an onsite team. This is a highly visible role where you'll play a key part in making sure everything runs seamlessly - from facilities and office operations to event coordination.
You'll be the first point of contact for facilities needs, ensuring smooth day-to-day operations, supporting internal events, and liaising with contractors and vendors. This is a hands-on role that requires flexibility, strong organisation, and a customer-focused approach.
What You'll Be Doing
- Act as primary contact for facilities, events, and concierge support.
- Coordinate logistics, catering, and set-up for internal events, training sessions, and meetings, including bump-in/bump-out and furniture set-up.
- Oversee maintenance, repair, land soft services, managing technicians, contractors, and staff.
- Manage security procedures, contractor passes, and escort requirements.
- Order office supplies and manage invoicing, billing, and financial reporting, including cost centre coding and variance explanations.
- Respond to client inquiries, feedback, and complaints, ensuring timely follow-up and satisfaction.
- Provide ad-hoc support to reception, mailroom, and other teams as needed.
- Build strong relationships across the business to support stakeholders and internal clients.
What we're looking for:
- A polished communicator with a warm, professional presence
- Experience in events, facilities, office coordination or concierge-style roles
- A proactive multitasker with strong attention to detail
- Someone who enjoys being hands-on and thrives in a dynamic environment
- Confident with MS Office and able to pick up systems quickly
Why you'll love it:
- $80-85K package plus 8% KPI bonus
- Work phone provided
- Monday to Friday, 8am-4:30pm (no late nights, weekends or WFH)
- A chance to combine facilities and event management in one role
- Work with a collaborative team in a newly refurbished office
If you are interested - APPLY NOW
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