Property Administration Assistant

4 days ago

Melbourne, Victoria, Australia VMCH Full time $50,000 - $70,000 per year
  • Part time role - 4 days per week | City location, close to Parliament Station
  • Support a diverse property portfolio across aged care, disability services, affordable housing, and more
  • Make a difference every day – join a purpose-driven organisation that supports aged care, disability services, and community programs across Victoria.

  • VMCH is seeking a Property Administration Assistant to join our dedicated Property Business Unit, which manages a diverse portfolio across metropolitan Melbourne and regional Victoria

    About the Role

    As the Property Administration Assistant, you will play a vital role in supporting the smooth operation of our facilities, including aged care, disability services, affordable housing, and more. 

    Key Responsibilities:

    • Provide daily admin support to the Chief Property Officer, General Manager, and Development Managers
    • Coordinate meetings and take accurate minutes
    • Support the 1300 helpline and assist with property-related troubleshooting
    • Manage work requests in the Asset Management System (PAMS)
    • Assist with invoice coding and subcontractor liaison
    • Draft resident communications regarding maintenance and outages
    • Maintain strong relationships with internal and external stakeholders

    About you

    • Strong Microsoft Office skills (Word, Excel, Outlook, Teams)
    • Excellent communication and customer service skills
    • Strong time management and problem-solving abilities
    • Ability to manage competing priorities with professionalism

    Desirable:

    • Experience in maintenance or facilities management
    • Background in aged care or retirement living
    • Familiarity with asset management systems (e.g., PAMS, Linksafe)

    Why VMCH?

    At VMCH, we're committed to creating environments that support the wellbeing of our residents, clients, and staff. You'll be part of a values-driven organisation that offers:

    • Maxxia Salary Packaging (NFP) 
    • Converge EAP & Financial Coaching 
    • Medibank Offers 
    • Specsavers, Endota Spa, Kelly Sports, Europcar
    • Retailer Catalogue 
    • Study Assistance & Platforms 

    If you're ready to bring your skills and passion to a role that matters, we'd love to hear from you

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