Administrative Assistant, Property

2 weeks ago

Sydney CBD, New South Wales, Australia Stanton Hillier Parker Full time $60,000 - $80,000 per year

Step into the fast-paced world of commercial property with a team that's redefining service.

At SHP, we're not your average agency. As a leading alternative in commercial real estate services, we're known for doing things differently—pairing deep property expertise with a people-first mindset. We value clarity, collaboration, and care in everything we do, and we're building a business where people feel genuinely supported and empowered to grow.

We're now on the lookout for a driven and proactive Junior Administrative Assistant to join our Property and Asset Management (PAM) team. Whether you're at the start of your career or ready for your next challenge, this is a chance to gain hands-on experience in a high-performing, values-led environment.

About the Role

Reporting directly to the Head of PAM, you'll play a vital support role, helping the team deliver smooth, seamless service every day. You'll manage diaries, prepare documents, coordinate meetings, maintain internal systems, and support both team operations and client deliverables. There's scope to grow, learn and be involved in exciting initiatives across the business.

Key Responsibilities

  • Provide high-level support to the Head of PAM through inbox, diary, and meeting management

  • Prepare, format and distribute reports, budgets, presentations and internal documents

  • Assist with onboarding and offboarding coordination alongside HR and IT

  • Maintain trackers, upload invoices (utilities/statutory), and lodge expense claims via Cirrus8 and Xero

  • Organise internal team meetings and external appointments, take minutes and track actions

  • Support business development efforts with presentation formatting and proposal coordination

  • Coordinate contractor administration, monitor supplier invoices, and maintain the bank guarantee register

  • Process new property appointments, ensuring compliance, documentation and system set-up

  • Be a central support figure for the broader PAM team and cross-divisional admin initiatives

What You'll Need to Succeed

  • Previous experience in administration or coordination (internships or office support welcome)

  • High proficiency in Microsoft Office 365 (Word, Excel, Outlook, PowerPoint); Teams/Zoom experience

  • Exceptional attention to detail and a professional, organised working style

  • Strong communication skills and the ability to liaise across departments and with clients

  • Comfort with managing competing priorities and a can-do attitude

  • Familiarity with Cirrus8, MRI, and/or Xero is highly regarded but not essential

  • A curious, collaborative nature and eagerness to grow in the property sector

Why SHP?

  • A values-led team that genuinely cares about people, progress, and purpose

  • Opportunity to be part of a growing business that's shaking up the industry with integrity

  • Mentorship from senior leaders and exposure to the full property lifecycle

  • A culture that encourages initiative, learning, and meaningful contributions

  • We work hard, laugh often, and support each other like a true team

Ready to grow with us?
Apply now with your CV and a short cover letter sharing why SHP and this role feel like the right fit for you.
Please note only shortlisted candidates will be contacted.

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