Part-Time Lease Administrator

2 days ago

Chermside, Queensland, Australia Ascend Recruit Full time $20,000 - $28,000 per year

Leasing Administrator (Contract – Casual, Part-Time)

Location: Chermside Health Hub, Brisbane

Tenure: Casual Contract | 7 Months (office closed over Christmas break)

Hours: 4–5 hours per day

Hourly Rate: $35 - $50 + Super per hour (depending on experience)

About Our Client

Our client is a leading property developer specialising in medical and retail projects across Queensland and NSW. They are known for their collaborative culture and focus on delivering innovative developments with strong growth potential.

The Opportunity

We are seeking an experienced Leasing Administrator to join our team on a casual contract basis for 7 months, working 4–5 hours daily from their office in Chermside. This is an excellent opportunity for someone with strong communication skills and lease administration experience—ideally with a background in retail leasing, shopping centres, or paralegal work—who is confident managing tenant and legal stakeholder relationships.

Key Responsibilities

  • Prepare, review, and coordinate execution of lease-related documents including Agreements for Lease, Licences, Variations, and Surrenders.
  • Maintain and update lease databases, tracking key milestones such as critical dates, rental payments, options, expiry dates, insurance certificates, and bank guarantees.
  • Liaise with tenants, solicitors, and agents on lease administration matters and support Leasing Executives by drafting heads of agreement and compiling due diligence packs.
  • Coordinate tenant handovers with asset managers and assist with tenant communications during development and handover phases.
  • Track and report on leasing status, occupancy, and revenue projections, providing updates to management and development teams.
  • Maintain accurate digital and physical filing systems, prepare correspondence and reports, and support broader property management functions as required.

Skills & Attributes

  • Sound understanding of commercial leasing principles, relevant legislation, and retail tenancy laws (Queensland preferred).
  • Exceptional attention to detail and strong organisational/time management skills.
  • Excellent communication and negotiation skills.
  • Proficiency with Microsoft Office and lease management systems.
  • Proactive, team-oriented, and solutions-focused approach.

Qualifications & Experience

  • 2–3 years' experience in lease administration, leasing paralegal, or property administration (retail or commercial).
  • Experience with property developers, landlords, or commercial agencies is highly regarded.
  • Tertiary qualifications in property, business, or law are desirable but not essential.

Why Apply?

  • Work across medical and retail development projects in Queensland and NSW.
  • Join a collaborative, supportive team culture.
  • Gain exposure to the full property lifecycle from development to leasing and management.
  • Potential for career growth within a growing property development environment.

Connecting Talent with Opportunity.

Note: All applications will be handled with the utmost confidentiality.

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