Finance Support Officer

DEPARTMENT OF THE LEGISLATIVE ASSEMBLY

JOB DESCRIPTION

Agency Department of the Legislative Work unit Finance and Members'

Assembly Entitlements

Job title Finance Support Officer Designation Administrative Officer 3

Job type Full time Duration Ongoing

Salary $66,773 - $71,746 Location Darwin

Position number 18699 RTF Closing 03/12/2025

Contact officer Diem Tang, Chief Financial Officer on or

Agency information

Information for applicants – inclusion and diversity and Special Measures recruitment plans

Applications are limited to a one-page cover letter and a detailed resume. The NTPS values diversity

and aims for a workforce that represents the community. The NTPS encourages people from all

diversity groups to apply for vacancies. For more information about applying for this position and the

merit process, go to the Office of the Commissioner for Public Employment (OCPE) website.

Aboriginal applicants will be granted priority consideration for this vacancy. For more information on

Special Measures, go to the OCPE website.

Apply online

Our values

Respect, Impartiality, Professionalism, Customer Service, Creativity and Westminster Heritage

Primary objectives

To provide administrative support to the Finance and Members' Entitlements unit (FAME), of the

Department of the Legislative Assembly (DLA), in the areas of purchasing, information communication

technology (ICT) and finance.

Context statement

The DLA provides quality and timely support and advice for the operation of the Assembly, its

committees, Parliament House, and electorate offices and staff.

FAME, which sits within the Corporate and Electorate Support Division, provides advice and budget,

financial and reporting management. It also manages travel and fleet services, prepares reports for

members on their use of entitlements, and asset tracking and reporting and purchasing services for the

department.

Key responsibilities

1. Provide administrative assistance to the FAME unit including monitoring the customer management

system, generic email, calendar management, secretariat support, managing incoming calls and

processing invoices and journals, and provide ad hoc administrative support to other areas of the

DLA during busy periods.

1. Record and maintain corporate information both physically and electronically in the Territory

Records Management (TRM) system.

1. Purchase goods and services for Members of the Legislative Assembly, electorate offices and the

department, including liaising with stakeholders to arrange deliveries and ensure orders are correct.

1. Update and maintain a series of registers to record inventory of office assets and organise

removals, destruction as required.

1. Support the administration of the department's mobile and satellite phones
2. Manage the stationary supply room, ensuring adequate organisation and inventory levels are

maintained.

7. Provide administrative support for ICT equipment and user accounts.

Legislative Assembly of the Northern Territory

Parliament House, State Square (GPO Box 3721, Darwin NT 0801)

Selection criteria

Essential

1. Demonstrated knowledge and previous experience with records management – both electronic and

manual.

2. Experience in an administration or corporate support role delivering a quality client service.

3. Computer proficiency skills and working knowledge of electronic systems, including Microsoft Word,

Outlook and Excel, or similar.

4. Strong organisational skills with proven ability to manage own workload with changing priorities and

competing deadlines.

1. Demonstrated ability to operate with strict confidentiality and apolitically

2. Well-developed interpersonal, oral and written communication skills.

3. Proven ability to work in a team environment, contribute to the team's effectiveness and work with

other teams and stakeholders.

Desirable

1. Experience with Northern Territory Government computer systems (or similar) including TRM and

finance related systems.

Requirements for selection and undertaking the role

1. Prior to being formally offered a position with the DLA, applicants will be required to submit a pre-

employment declaration which includes information regarding their criminal history, conflict of

interest and other continuing employment or volunteer work.

1. The successful applicant will be subject to a criminal history check. A criminal history will not

exclude an applicant from this position unless it is a relevant criminal history.

1. Access to recreation leave will be restricted during Parliamentary sitting periods.

2. The position is based at Parliament House, however, may be required to travel to Electorate Offices

across the Northern Territory.

5. The right to disconnect – This position is not expected to be available for regular work-related

contact outside of normal work hours.