Administrator - Building Consultancy Firm

5 days ago

Sydney, New South Wales, Australia Hays Full time $60,000 - $80,000 per year

Your new company:

Are you someone who thrives in a fast-paced environment, with a sharp eye for detail and excellent time management skills?

I'm currently recruiting for a permanent, full-time Administrator position with a well-established Building Consultancy Firm located on the outskirts of Sydney CBD.

This company is involved in some of the largest and most complex developments across a diverse range of sectors, including aged care, education, healthcare, entertainment and public spaces, as well as commercial and industrial projects.

This client is looking for a proactive and organised Administrator who enjoys juggling multiple tasks, pays close attention to detail, and brings a positive, can-do attitude to the team. If you thrive in a fast-paced environment and love keeping things running smoothly, this could be a great fit for you. Candidates with previous experience in architecture, building, construction or engineering industries would be desired.

This role does require you to work from the office 5 days a week, Monday–Friday 8.30am-5pm.

PLEASE NOTE:
You must be a Permanent Resident or Australian Citizen to apply

Your new role:

  • Preparation of documents (certificates) and correspondence, and reviewing documentation
  • Preparation of fee proposals and tenders, presentations, and reports
  • Managing registers and ensuring legislative reporting requirements are met
  • Use of online Portals (eg. Planning Portal)
  • Managing project expenses and tracking invoicing
  • Diary management and meeting coordination
  • Electronic file management including use of various systems such as Aconex and SharePoint
  • Travel Bookings/arrangements
  • Liaison with clients and external stakeholders
  • General office support including mail, reception, kitchen duties and ordering supplies/amenities

What you'll need to succeed:

  • Strong time management skills
  • Strong or excellent understanding of Microsoft Office programs (Outlook, Word, Excel, SharePoint, Teams)
  • Initiative and 'can-do' attitude
  • Attention to detail
  • Excellent verbal and written communication skills
  • Ability to prioritise
  • Information management
  • An interest in architecture, building, construction or engineering
  • Knowledge of administrative and clerical procedures
  • Understanding of Microsoft Office programs including Word, Excel, Outlook, SharePoint and Teams
  • Willingness to undertake training
  • Completion of a Certificate of Business Administration or similar qualifications would be advantageous and highly regarded.

What you'll get in return:

  • Permanent, full-time position
  • Opportunity to undertake training to assist with career growth and development
  • Supportive team culture

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