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Business Coordinator

3 days ago

Brisbane, Queensland, Australia Hassell Services Full time
Company Description

With nine design studios spread around the world, chances are you've seen our work before.

We work across architecture, landscape architecture, interior design and urban design - a rich multi-disciplinary mix of skills and perspectives that unlocks the economic, social and cultural value of projects.

We combine our creative design expertise with capabilities in strategy, research, technology and experience design, and we regularly collaborate with experts and partners from further afield.

Through our work, we're trying to build a more inclusive, sustainable future for communities - and create a more socially and ecologically resilient world.

Job Description

Working smarter and working better is critical to our strong client relationships and ultimately creating places people love.

In every studio, our dynamic Business Support teams build, maintain and improve the foundations that allow us to keep collaborating with our clients, partners – and each other. With talented team members integrated across the business, the team keeps Hassell running smoothly through administration, document control, graphics production, facilities and operations, business development, and process management.

About the role

We're searching for a Business Coordinator to help keep our Brisbane studio running smoothly. As the first point of contact for staff, clients, and visitors, you'll play a key role in creating a welcoming and well-organised environment.

The role extends beyond traditional administration and includes a strong hospitality and events component.

Key Responsibilities:

  • Greeting clients and other guests to the studio, preparing meeting areas for client meetings with catering/coffee, and assisting with event coordination.
  • Administrative responsibilities with a focus on hosting, event coordination, and catering to support staff engagement and client experience.
  • Maintain studio supplies by monitoring stock levels, placing orders, and ensuring timely delivery of materials required for day-to-day operations.
  • Maintain the cleanliness and organisation of the kitchen and general studio areas.
  • Support the business support team with overflow tasks

This role offers flexibility — including school-hours friendly options — and is ideal for someone who thrives in a creative, people-focused environment. We're looking for someone proactive and organised who brings a friendly, positive energy to the team. If this sounds like you, we would love to hear from you.

Qualifications

We're looking for someone who is experienced and thrives in a creative environment and who has a 'can-do' attitude to tasks and responsibilities. The following skills and experience would be required:

  • Have strong Microsoft Office skills, knowledge of Adobe suite (including InDesign) would be a strong advantage
  • Have the ability to use own initiative and perform duties under limited supervision
  • Ability to communicate professionally with colleagues and visitors
  • A strong commitment to providing excellence in customer service
  • Be a team player with the ability to collaborate effectively with others
Additional Information

Why Hassell?

Our team enjoys a wide range of benefits to support their development and well-being:

  • 16 weeks paid parental leave for both primary and secondary carers. 
  • A progressive flexible work policy that allows hybrid work, location flexibility and work pattern flexibility
  • Inter-studio transfer opportunities 
  • Wellbeing benefits 
  • Development and training opportunities, including access to online training programs and our People Coach program. 
  • Study assistance.

Hassell is an inclusive, equal opportunity employer that celebrates diversity. We demonstrate our commitment to reconciliation and cultural safety by fostering inclusive environments that value the cultural identities, perspectives, and practices of all individuals. We prioritise ensuring that everyone feels safe, included, and respected.

Our local studios serve as primary hubs for in-person connection and collaboration, and we offer flexible and hybrid work arrangements. Hassell encourages sustainable work hours and actively supports the holistic health and well-being of our people.

Apply Now

We're a fast-paced and proactive practice, so we don't wait until applications close to review them.

In order for your application to be considered please submit your CV.

Please note that we do not accept speculative candidates via agencies or third parties.

Our Brisbane studio is located on Yugerra and Turrbal Country. We acknowledge and respect the Jagera and Turrbal peoples as the original Custodians of the land upon which we work. We honour their Elders past and present whose knowledge and wisdom has, and will, ensure the continuation of cultures and traditional practices.