Executive Assistant to the Principal

St Ursula's College Kingsgrove

Commencement Date: Tuesday, 20 January 2026

Closing Date: Friday, 19 September 2025

Capacity: Full-Time, Permanent

Are you an experienced Executive Assistant ready to make a lasting impact in education?

Join a values-driven community where your organisational expertise and professional drive will support the Principal in a pivotal role-helping shape the future of our students.

About Our School

At St Ursula's College, we live by our motto Serviam-to serve-with integrity, purpose, and unwavering values. We're proud of our strong academic reputation, dynamic learning environment, and the exceptional opportunities we offer our staff and students to grow and thrive. We empower the next generation of young women through a transformative education shaped by the Catholic faith and the Ursuline tradition. Inspired by our foundress, St Angela, we believe that education is a powerful force for change. Our College proudly offers both the Higher School Certificate (HSC) and the International Baccalaureate (IB), reflecting our commitment to academic excellence and global-minded learning. Above all, we strive to instil in every student a deep and lifelong love of learning. We cultivate a rich and nurturing culture that opens minds, sparks curiosity, and inspires wonder. Our goal is to help each student discover new possibilities and develop bold aspirations-ready to lead with purpose and passion.

Why Work for Sydney Catholic Schools

In joining Sydney Catholic Schools (SCS), you will be part of the largest Catholic education community in NSW, with a unified vision and shared resources, encompassing over 145 schools and over 74,000 students. We enable job mobility across the system, diverse career opportunities and an extensive suite of professional development programs.

SCS is renowned for excellence, with six schools in the top 100 and 13 in the top 150 of the 2024 HSC rankings. Over 51% of results were Band 5 or 6, and our students achieved 2,819 Distinguished Achiever mentions.

Be part of a system that fosters academic, creative and vocational success, shaping future leaders every step of the way.

In addition, we offer:

• remuneration package valued at up to $106,997. Base salary of $95,533. Salary calculated on averaged conditions (generally only required to work during school term time)
• salary packaging of up to $15,900 annually
• up to 25% discount on school fees for parents of SCS students
• ongoing training and development opportunities
• discounts on gym classes and memberships, activewear, healthy meals, and wellbeing products
• generous Employee Referral Program.

About You

The Executive Assistant provides high-level customised administrative and executive support to the Principal playing a pivotal role in enabling the smooth operation of a dynamic administration office. You will be responsible for managing the Principal's complex schedule, coordinating key initiatives and ensuring the seamless flow of communication and administration.

Your responsibilities include but are not be limited to:

• delivering high level administrative and executive support to the Principal in a timely and accurate manner
• managing Principal's calendar, correspondence and confidential communications
• coordinating meetings, events and travel logistics
• responding as the first point of contact to those enquiries that pertain to the Principal and require an excellent working knowledge of the College
• building and fostering positive and collaborative relationships with key internal and external stakeholders
• exercising discretion, judgement, intiative, and confidentiality at all times
• communicating with the Principal and school community members on administrative and payroll systems, recruitment, staff development and office priorities
• exhibiting management prowess in administration, human resources, office leadership, and other related reports for the Principal
• supporting strategic initatives and College-wide projects
• a willingness to support the inclusive Catholic religious and cultural environment for students
• any other duties as directed by the Principal.

To thrive in this role, you will possess:

• proven experience as an Executive Assistant or in a similar senior support role
• outstanding organisational and time-management skills
• excellent written and verbal communication
• a proactive, solutions-focused approach
• valuable qualities such as tact, reliability, and the ability to work in a team effectively
• a commitment to honesty, discretion, and maintaining confidentiality
• prior experience working with children or in a school environment
• strong interpersonal and organisational abilities
• familiarity with emerging technologies like Google Suite, Oracle, Microsoft Office software, Google Chrome, Compass, CiAnywhere, PHRIS.

You will have attained:

• a minimum of five years of administrative/clerical experience
• experience in a team leader/supervisor or personal/executive assistant capacity
• proficiency in financial and administrative management
• a Certificate III/IV (TAFE NSW) or equivalent post-secondary qualification in administration, human resources, finance, accounting, or a related field.

Application Process

Please click on the 'Apply' button and follow the steps to submit your application. To complete the application process, please ensure you attach the following;

• current CV
• cover letter
• referees, including your current employer/principal (where applicable) and your last employer.

For internal employees, apply via the 'Careers' tile in Employee Self Service.

Any offer of employment with Sydney Catholic Schools is subject to screening completed by the Central Office People & Culture Services team.

If you encounter technical issues or for any general enquiries please contact the People & Culture Services team on am-5pm, Mon-Fri).

Statement of Commitment to Child Safety

Click here to access SCS' Statement of Commitment to Child Safety and join us in creating a culture of child safety and wellbeing.

Working With Children Check (WWCC)

This role is classified as child-related work and therefore requires a WWCC clearance prior to commencement of employment.

SCS welcomes and encourages applications from Aboriginal and Torres Strait Islander peoples and candidates with diverse backgrounds.