Clinical Trial Coordinator

Job Description

Clinical Trials Coordinator

• Permanent full-time role with competitive renumeration and benefits
• The ideal candidate will be based Macquarie Park, Sydney, Australia
• Work with a high performing, agile and passionate team
• We support flexible working arrangements

As a Clinical Trial Coordinator (CTC), you will play a key role in providing administrative support to our company's Global Clinical Trial Operations (GCTO) across Australia and New Zealand.

Applications are welcome from recent graduates who are keen to build hands‑on experience as well as candidates who are motivated in exploring a career change into clinical research.

What You Will Do

Responsibilities include, however not limited to:

• Prepare, distribute, and track essential clinical trial documents and correspondence
• Prepare, distribute, and track trial feasibility documents
• Perform Anti-Bribery and Corruption (ABC) checks
• Prepare, distribute, and track safety reports and updates
• Prepare and track budgets and agreements using approved templates 
• Process and track clinical trial payments
• Update clinical trial databases, study tools and trackers
• Prepare and ship Investigator trial file binders
• Prepare and complete filing, reconciliation and archiving of clinical trial documents
• Support preparation of ethics, research governance and regulatory submission packages, including payment of applications
• Support preparation of informed consent forms 
• Assist with clinical and ancillary supply shipments, transfers, and destruction 
• General administrative tasks such as collecting and distributing department mail, managing stationary orders, organizing and tracking postage/courier pickups and deliveries as required
• Act as backup administrative support to leadership team
• Support meetings (e.g., onboarding, department meetings/forums/conferences)
• Support local investigator meetings (e.g., invitations, prepare materials, venue management, support vendors as required) 
• Support project related activities as required
• Participate in Diversity, Equity, and Inclusion initiatives, as well as occupational health and safety activities as required 

What You Must Have

• Tertiary Degree in Science or related field
• Demonstrated work experience in Clinical Research or healthcare preferred, including office management, administration, finance
• Good understanding of Global, Country/Regional Clinical Research Guidelines, ICH/GCP and ability to work within these guidelines
• Hands on knowledge of Good Documentation Practices  
• Excellent written & verbal communication skills with internal and external customers (e.g., trial sites and investigators)
• Good IT skills (e.g., MS Office, MS Teams, Clinical Trial Management Systems) and ability to adapt to new IT applications/systems
• Effective time management, organizational and conflict management skills
• Ability to set priorities and handle multiple tasks simultaneously in a changing environment
• Work effectively in a matrix multicultural environment
• Proactive attitude to solving problems and proposing solutions

What You Can Expect

• Contribute your skills within a global leading organisation
• Join a collaborative team of diverse individuals
• Be developed and supported in your role

We are proud to be a company that embraces the value of bringing diverse, talented, and committed people together. The fastest way to breakthrough innovation is when diverse ideas come together in an inclusive environment. We encourage our colleagues to respectfully challenge one another's thinking and approach problems collectively. We are an equal opportunity employer, committed to fostering an inclusive and diverse workplace.

Required Skills:

Accountability, Analytical Problem Solving, Clinical Data Management, Clinical IT, Clinical Trial Documentation, Clinical Trials, Clinical Trials Operations, Clinical Trial Support, Data Analysis, ICH GCP Guidelines, Project Management, Regulatory Compliance

Preferred Skills:

Current Employees apply HERE

Current Contingent Workers apply HERE

Search Firm Representatives Please Read Carefully 
Merck & Co., Inc., Rahway, NJ, USA, also known as Merck Sharp & Dohme LLC, Rahway, NJ, USA, does not accept unsolicited assistance from search firms for employment opportunities. All CVs / resumes submitted by search firms to any employee at our company without a valid written search agreement in place for this position will be deemed the sole property of our company.  No fee will be paid in the event a candidate is hired by our company as a result of an agency referral where no pre-existing agreement is in place. Where agency agreements are in place, introductions are position specific. Please, no phone calls or emails. 

Employee Status:

Regular

Relocation:

VISA Sponsorship:

Travel Requirements:

Flexible Work Arrangements:

Not Applicable

Shift:

Valid Driving License:

Hazardous Material(s):

Job Posting End Date:

11/20/2025

*A job posting is effective until 11:59:59PM on the day BEFORE the listed job posting end date. Please ensure you apply to a job posting no later than the day BEFORE the job posting end date.

Requisition ID:R370708

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