12 month temporary Executive Assistant role

2 weeks ago

Sydney, New South Wales, Australia Hays | Office Support Full time $60,000 - $100,000 per year

12 Month temporary EA role - Must be able to work 7am-3pm

Your new company

A leading global institutional equities desk based in Sydney's financial district. The team operates on the trading floor supporting major institutional clients and high‑profile markets activity. You will join a high-performing, client-focused team where professionalism, discretion and seamless operational support are paramount.

Your new role

Senior Executive Team Assistant supporting the Institutional Equities division from the Sydney trading floor. You will manage complex diaries and travel, coordinate multi‑timezone calls and client events, prepare polished internal and external presentations, and provide day‑to‑day executive support including expense management and visitor coordination. The role requires close collaboration with traders, senior executives and front‑office teams and occasional hands‑on support for ad‑hoc projects and client requests.

Key duties

  • Manage extensive diary and meeting logistics in Outlook for senior stakeholders.
  • Coordinate detailed domestic and international travel bookings and approvals.
  • Process AMEX/expense reimbursements via Concur.
  • Arrange meeting rooms, catering and reception/concierge coordination for visitors and client lunches.
  • Screen busy phone lines and provide high-quality front‑of‑house support.
  • Schedule and run conference calls across time zones and manage virtual meeting platforms.
  • Prepare and format client and internal presentations in Microsoft Word, Excel and PowerPoint.
  • Maintain training registers, update CRM entries and action client research requests.

What you'll need to succeed

  • Proven EA or Executive Assistant experience, ideally within finance or trading floor environments.
  • Exceptional diary management and time prioritisation skills with strong Outlook proficiency.
  • Advanced Microsoft PowerPoint, Word and Excel skills; confident with Zoom and other virtual meeting tools.
  • Experience with Concur or similar expense systems and high attention to detail for reimbursements.
  • Excellent verbal and written communication, professional presentation and client‑service orientation.
  • Ability to work autonomously under pressure while contributing positively to a collaborative team.
  • Flexibility to support senior visitors and adapt to the fast pace and confidentiality requirements of a trading floor.

What you'll get in return

  • A front‑of‑house EA role on a dynamic trading floor with exposure to senior institutional clients and market activity.
  • Hands‑on development of executive support skills, client coordination and presentation work in a market‑leading environment.
  • A professional, fast‑paced team culture where discretion, reliability and polished delivery are highly valued.

What you need to do now

If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.

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