Kindergarten Administrator

About the role:

Upper Mt Gravatt Community Kindergarten has a casual role available for an experienced Administrator. This role will see you being part of a Community Kindergarten which supports the local community's families and children. You will be working in a small, passionate, and dedicated team. You will be primarily responsible for the smooth operation and efficient administration of the kindergarten, encompassing a wide range of duties including managing enrolments and accounts, ensuring compliance with regulations and maintaining positive relationships with families and the community.

Key Responsibilities:

• Office duties including greeting families and visitors.
• Manage enrolments, waitlists, service tours and correspondence.
• Maintain accurate student records and databases.
• Assist the Nominated Supervisors and teaching staff with administrative support and our ongoing Quality Improvement Plan.
• Manage compliance and mandatory reporting requirements, including government funding and Central Governing Body reports.
• Collaborate and work closely with bookkeeper to ensure timesheets, wages and other financial responsibilities are completed in a timely manner.
• Reconcile fees and invoices, assist with budgets and financial reporting and maintain financial records.
• Maintain resources and order new equipment and resources for the centre.
• Coordinate events and planning of excursions, professional development workshops, community engagement, annual kindergarten celebrations, parent-teacher interviews, Open Days, etc.
• Ensure policies and procedures, risk assessments, medical management plans and other mandatory documentation is maintained and current.
• Onboard our Parent Volunteer Committee each year ensuring all relevant paperwork is completed and processed through all required regulatory bodies.
• Liaise with families, committee members, and external services in a friendly, and collaborative manner.
• Maintain social media and update website regularly

Requirements:

• Microsoft office experience, specifically Outlook, Excel and Word. Experience with Storypark, Canva and Xap is highly regarded.

• High level of organisational and time management skills required, with an ability to work autonomously as well as collaboratively with our small staffing team and volunteer committee.

• Friendly, professional manner with exceptional oral and written communication skills

• Knowledge of the National Quality Framework, privacy laws, child protection regulations, the Early Years Learning Framework and Lady Gowrie QLD policies and procedures.
• Current Paid or Exemption Blue Card
• Experience in community-run kindergartens desirable.
• Relevant qualifications such as a Certificate III or Diploma in Early Childhood Education and Care, Business Administration (or equivalent) would be highly regarded but not essential.

Hours:

• Commencing 1st December 2025
• 2 Days per week, 5 hours per day preferred (negotiable)

Applications Close: Friday 21st November 2025

To apply, email your CV and cover letter to Rebecca Lane and Elvia Downs at 

We thank all candidates for their applications, however only those successful will be contacted for interview.

We look forward to hearing from you