School Officer

St Joseph's Catholic School, The Strand is proudly the first Catholic school to be established in Townsville in 1873. The school has served generations of families and has transformed over the decades as a modern and innovative learning community offering Kindergarten through to Year 6. The school provides an environment based on the Catholic tradition with a commitment to lifelong learning, recognising each child as unique and formed in the image of God. The school community fosters a friendly, trusting collaboration between principal, teachers, parish priest and parents for the ongoing development of each child.

Townsville Catholic Education has standards of conduct for workers to maintain a safe and healthy environment for children. Our commitment to these standards requires that we conduct working with children checks and background referencing for all persons who will engage in direct and regular involvement with children and young people and/or adults-at-risk. The organisation is fully committed to child safety and has a zero tolerance to abuse of children or adults-at-risk.

St Joseph's Catholic School, The Strand is seeking an experienced and dedicated School Officer - Administration.This role is a term time, permanent position completing 35 hours a week, commencing as soon as practicable.

The role of School Officer – Administration is responsible for providing high level administrative support demonstrating a high level of self-initiative, flexibility, attention to detail, autonomy and dependability.

The School Officer – Administration will be required to liaise with visitors, parents, staff and students to the College. The incumbent will present a professional image and create a welcoming, warm and positive impression. As the initial point of contact for many key stakeholders, the School Officer - Administration will deliver high quality customer service.

Key Accountabilities

The School Officer - Administration duties include:

• Support the delivery of operational tasks associated with reception and administration including:

• Oversee the parent reception

• Provide support to student reception
• Mail management and distribution
• Responding to incoming telephone and email enquires
• Dealing professionally with and directing enquiries of parents, visitors and contractors
• Data entry to support registers and record management.

• Provide administration support that meets the day to day requirements of the school including:

• Co-ordinate dissemination of information to staff and students

• Production of documents – letters, registers, spreadsheets
• Assist in the production of internal and external documents
• Sort, prepare and file documents as required
• Coordinate banking and receipting of items.
• Support the delivery of tasks associated with community events and school functions
• Responsible for following up on outstanding retreat, camp and excursion payments
• Administer first aid where necessary
• Monitor inventory for stationery and first aid supplies
• Jointly oversee Uniform Shop
• Interchangeable with Student Reception when required
• Money handling

About you

Experience

• Previous experience providing generalist administrative support
• Demonstrated capacity to organise and prioritise a range of tasks and set priorities to meet deadlines in a busy office environment
• Demonstrated ability to work independently and as part of a team to deliver support
• Proven ability in providing accurate and informative assistance to staff, students and parents confidently.

Skills

• Ability to adapt to changing circumstances and embrace new ideas with enthusiasm
• Strong computer literacy skills with the ability to operate a variety of platforms and programs including Google and Microsoft Office (especially excel spreadsheets)
• Organisational planning and coordination skills including the ability to demonstrate flexibility and manage demanding or competing deadlines.

Attributes

• Enthusiastic, energetic, with a proactive can do attitude
• Confident, well-presented and engaging with a personal warmth that engenders mutual respect with staff, parents and visitors
• Flexible and responsive to the needs of the school community and driven to achieve the best outcomes
• Willingness to learn and develop in a supported environment
• Motivated with a "can do" attitude.

Mandatory Criteria

• Current Working with Children Suitability Card - The successful candidate will require a paid Blue Card before commencement as per the No Card, No Start policy developed by Queensland Government
• Minimum certificate level or higher qualification or equivalent relevant experience
• First Aid Certificate or the ability to attain one
• Ability to perform the physical requirements of the role in a safe manner.

Desirable Criteria

• Recent administration and/or reception experience in a school or other environment.

For more information, please refer to the Position Description

Some employees may be subject to pre-employment medical assessments during the selection process. Depending on the nature of the position, it may be necessary for successful applicants to be immunised against certain preventable diseases in order to minimise the risk of transmission.

What we offer

• Competitive Hourly Rate
• Annual Leave with 17.5% leave loading
• Access to salary packaging options to maximise employee benefits and salary
• Modern facilities, equipment and resources
• Access to additional Employer Superannuation Contributions
• Access to long service leave after 7 years of continuous service
• 14 Weeks' paid parental leave
• Deferred Salary Scheme
• Access to corporate health schemes
• Induction processes and professional learning programs
• Access to Employee Assistance Program
• Well-being programs and initiatives.

How to apply