Portfolio Coordinator

Please note that to be successful in this role, you will need to be an Australian Citizen and be able to achieve Australian Government Baseline clearance. Our purpose

Here at Datacom we connect people and technology in order to solve challenges, create opportunities and discover new possibilities for the communities we live in

Our Why

Datacom works with organisations and communities across Australia and New Zealand to make a difference in people's lives and help organisations use the power of tech to innovate and grow

About the Role (your why)

We're looking for a proactive Portfolio Coordinator to support our portfolio management office and help ensure projects and programs are tracked, reported and delivered on time. As Portfolio Coordinator, you will provide day-to-day coordination and administrative support for the portfolio management function. You'll maintain portfolio reporting, track milestones and budgets, coordinate meetings and communications. This is a great role for someone who is organised, analytical and enjoys turning data into clear, actionable insight. In this role, you will work closely with project managers and stakeholders to ensure projects are executed effectively and meet strategic objectives

What you'll do

As Portfolio Coordinator, you will be responsible for overseeing and coordinating a diverse range of projects within Datacom's portfolio. At the moment, as Portfolio Coordinator, you will be focused on:

• Assisting the Portfolio Manager in the coordination and tracking of project progress against established timelines and budgets
• Supporting project managers with administrative tasks, including scheduling meetings, preparing documentation, and updating project management tools
• Collaborating with cross-functional teams to ensure portfolio administrative tasks are completed
• Maintaining project files and records, ensuring all documentation is complete, accurate, and up-to-date
• Facilitating project meetings, documenting minutes, and following up on action items
• Assisting the development of reports and providing to senior management regarding the portfolio's performance
• Supporting the development and maintenance of portfolio management processes and best practices
• Ensuring compliance with relevant policies, procedures, and standards
• Takes reasonable care that their actions (or inactions) do not harm the Health and Safety of self or others. Reports all incidents, hazards, or unsafe work practices as per Datacom policy

Required skills & experience

• Strong Microsoft Word and Excel skills (pivot tables, VLOOKUP/XLOOKUP, data manipulation) and PowerPoint
• Comfortable building and maintaining dashboards (Excel, Power BI, or similar)
• Excellent verbal and written communication; ability to produce clear executive-level summaries
• Strong organisational skills, attention to detail and ability to manage competing priorities
• Experience with project/portfolio tools (MS Project, PowerBI, or similar) is desirable
• Able to work collaboratively across teams and with senior stakeholders

Why join us here at Datacom?

Datacom is one of Australia and New Zealand's largest suppliers of Information Technology professional services. We have managed to maintain a dynamic, agile, small business feel that is often diluted in larger organisations of our size. It's our people that give Datacom its unique culture and energy that you can feel from the moment you meet with us.

We care about our people and provide a range of perks such as social events, chill-out spaces, remote working, flexi-hours and professional development courses to name a few. You'll have the opportunity to learn, develop your career, connect and bring your true self to work. You will be recognised and valued for your contributions and be able to do your work in a collegial, flat-structured environment.

We operate at the forefront of technology to help Australia and New Zealand's largest enterprise organisations explore possibilities and solve their greatest challenges, so you will never run out of interesting new challenges and opportunities.

We want Datacom to be an inclusive and welcoming workplace for everyone and take pride in the steps we have taken and continue to take to make our environment fun and friendly, and our people feel supported.