Bookkeeper - Building Services

KEY RESPONSIBILITIES
Accounts Payable

• Process and verify invoices across multiple divisions (commercial and retail building services, residential renovations, maintenance), ensuring accuracy and proper coding
• Reconcile accounts payable transactions, resolving discrepancies as needed across diverse project types
• Prepare and process vendor payments in a timely manner for construction trades, suppliers, and service providers
• Maintain vendor relationships and handle enquiries from our extensive supplier network
• Ensuring creditors are paid according to deadlines across all project streams

Accounts Receivable

• Generate invoices in Tradify and reconcile and manage invoices AP and AR within Xero
• Generate and send customer invoices across our diverse client base including shopping centres, corporate clients, educational institutions, and hospitality venues
• Reconcile accounts receivable, identifying and resolving discrepancies across multiple project types
• Follow up on outstanding customer payments and maintain professional rapport with major commercial and residential clients
• Process and record customer payments from various revenue streams
• Prepare bi-monthly statements for our extensive client portfolio
• Update data for Power BI reporting to support our data-driven business approach
• Assist in monthly reporting for management decision-making
• Assist in Power BI data management with specialist contractor to support our analytics-driven operations

Payroll

• Management of weekly payroll for all salary and wages staff across construction, maintenance, and administrative teams
• Calculate and process payroll deductions, including taxes and benefits for diverse workforce
• Respond to employee payroll enquiries and resolve issues promptly
• Processing of employee expense claims across multiple project locations

Tax Reporting

• Responsible for the preparation and working with BAS agent specialist in completing bank reconciliations for end of month accounts
• Superannuation reconciliation across our growing workforce

ESSENTIAL REQUIREMENTS
About You

This role will suit someone looking to work locally who is seeking a busy role working in a small, close-knit team within a well-established, growing company You'll be joining a "team of dedicated, highly skilled professionals offering an exceptional level of service" where "communication is a strong key throughout this company." You'll also need:

• Have completed at a minimum a Diploma of Accounting or similar qualification
• 3+ years' end to end AP and AR experience in a medium sized organisation, preferably within building services, construction, or project management sectors
• Demonstrated understanding and working knowledge of legislation including awards interpretation, tax and superannuation
• 3+ years' experience with Xero accounting - advanced user level required
• A working knowledge of ServiceMate and Tradify software - ability to manage and process invoices and workflow processes
• Experience with Microsoft Office suite
• High degree of confidentiality when handling sensitive client and project information
• Highly developed analytical skills and attention to detail - essential for managing complex multi-project financial operations

ADDITIONAL RESPONSIBILITIES
Financial Management & Reporting

• Weekly financial reporting using Xero's standard format to support our data-driven management approach
• Monthly IAS reconciliation, preparation, and lodgement support
• Quarterly BAS reconciliation and preparation
• Annual Payment Summaries reconciliation support
• End of Year reconciliations preparation
• TPAR reconciliation and preparation assistance

Administrative Duties

• Participation in weekly accounts meetings (maximum 30 minutes) with our collaborative management team
• Management of accounts email correspondence across our diverse client base
• Bank feed transaction allocation within Xero across multiple revenue streams
• Creditor statement reconciliation for construction trades and service providers
• Invoice raising and accounts receivable activities across commercial and residential projects
• Support with inter-company loan management between entities
• Liaison with clients ranging from major shopping centres to individual homeowners

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