Administration Assistant

About The Business

Located in the heart of Ellenbrook, a vibrant suburb nestled within the beautiful Swan Valley region of Western Australia, Holy Cross has been a cornerstone of quality Catholic education since We have grown from our humble beginnings to a thriving community of over 1200 students, and we anticipate this number will soon exceed 1600 enrolments.  Our journey has been one of a continuous growth and development, driven by our unwavering dedication to providing a holistic, faith-based education.

Holy Cross Invites dedicated and experienced Administration Relief Coordinators to join our innovative and dynamic team in preparing agile thinkers equipped with the skills to thrive in a changing world.

We are seeking an enthusiastic and highly organised Administration Assistant – Front Desk & Attendance to join our team. This role is pivotal in creating a welcoming environment for parents, students, and visitors, while ensuring the smooth operation of the College Office.

The Administration Assistant provides front desk support and delivers exceptional customer service to parents, students, and staff across Pre-Kindergarten to Year 12. The position manages student queries and assists with daily attendance processes. Accurate attendance records must be maintained in line with College procedures and duty of care requirements.

This role also involves working closely with the Deputy Principal – Faith, supporting faith-related events and assisting with calendar management and appointments. Strong organisational and time-management skills, excellent interpersonal and communication abilities, and the ability to work collaboratively in a dynamic school environment are essential.

The College's Vision and Mission can be found on the College website.

Key responsibilities will include:

• Liaise with parents and caregivers by providing accurate information, responding to inquiries, and directing them to appropriate College staff or resources in a courteous and timely manner.
• Process and assist with student absences inclusive of pre-recording event-related College attendance and absences.
• Communicate with parents and caregivers to accurately resolve student absences.
• Assist with student late arrivals and early departures ensuring adherence to College duty of care requirements.
• Provide relevant summary reports on student attendance to support College operations and requirements.
• Interact with staff, students, and families in a professional and pastoral manner.
• Maintain a welcoming manner and excellent interpersonal skills.
• Appropriately relate to young people and actively support their pastoral care.
• Treat all information as confidential and uphold high standards of service and conduct.
• Work independently and collaboratively, demonstrating flexibility and initiative.
• Abide by all College procedures and CEWA Ltd policies ensuring confidentiality of student, staff, and parent/caregiver information at all times.
• Maintain a high level of ICT skills and complete relevant professional learning.
• Assist with general office duties as directed by the Principal and / or their delegate.
• Support the Deputy Principal - Faith in calendar appointments and related administration assistance.
• Demonstrate a commitment to the ethos and objectives of Catholic Education Western Australia.
• Uphold Gospel values in all duties and relationships.
• Respect and support the beliefs and practices of the Catholic community.
• Participate in the sacramental, liturgical, and prayer life of the College.
• Lead by example in spiritual development through gratitude and service.
• Other duties as directed by the Principal or delegate.

Why Join Holy Cross

As our College continues to grow, we are actively seeking dedicated educators to join us in shaping the next generation of change-makers. Each staff member plays a fundamental role in advancing our vision, mission and the strategic direction of the College.  Employees enjoy:

• Salary packaging benefits
• Discounted rates on corporate health insurance and wellbeing initiatives
• One additional leave day: Catholic day leave
• Gym: Fitness Centre
• Work with State-of-The-Art Technology
• Professional Development - Apple Distinguished School
• 25 minutes from the Perth CBD
• Connected Community

Apply Today

Be a part of our transformative and supportive Pre-Kindergarten to Year 12 co-educational community, working in modern, expansive facilities in Perth's growing north-east corridor.

• Application for Employment Form

Applications close on Wednesday 26 November 2025 at 9:00am.